Hybrid Senior Exec Assistant to CSO—Research Admin

Seattle Children's; Seattle (WA); Hybrid; USD 91,000 - 137,000; Full time

Benefits offered by this job

Medical, dental, vision plans

403(b)

Paid time off

Tuition reimbursement

Job summary

Seattle Children’s Research Institute seeks a highly capable Senior Executive Assistant to support the Senior Vice President and CSO. The role demands discretion, top-tier organization, and the ability to manage a dense schedule while coordinating internal and external stakeholders.

The ideal candidate will handle presentations, minutes, travel, events, and meetings with professionalism, flexibility, and collaborative spirit. Hybrid role with four days onsite in Seattle.

Qualifications

• High school diploma or equivalent; 5+ years in a complex admin role.
• At least 3 years supporting executive-level positions; minutes transcription.
• Preferred BA degree or college admin courses; Notary Public a plus.

Responsibilities

• Provide executive support to the Senior Vice President and CSO with complex scheduling.
• Prepare presentations, agendas, meeting minutes, and proofread materials.
• Coordinate meetings, events, travel, and host external visitors.
• Maintain confidentiality and exercise sound judgment under pressure.

Skills

Schedule management

Executive support

Minutes transcription

Discretion & confidentiality

Interpersonal collaboration

Education

High school diploma or equivalent

BA degree or college-level admin courses

Tools

Reference Manager experience

Job description

Seattle Children’s Research Institute seeks a highly capable Senior Executive Assistant to support the Senior Vice President and CSO. The role demands discretion, top-tier organization, and the ability to manage a dense schedule while coordinating internal and external stakeholders.

The ideal candidate will handle presentations, minutes, travel, events, and meetings with professionalism, flexibility, and collaborative spirit. Hybrid role with four days onsite in Seattle.