Hybrid Administrative Assistant for Research & Programs

University of Washington Medical Center; Seattle (WA); Hybrid; USD 45,000 - 59,000; Full time

Benefits offered by this job

Hybrid work option

Job summary

The University of Washington Medical Center is seeking an Administrative Assistant 2 to ensure smooth day-to-day operations within CSPAR and SCRC. You will manage calendars, coordinate communications, and support research and program activities in a fast-paced environment.

You’ll work closely with center leadership and staff, demonstrating strong organizational skills, attention to detail, and sound judgment. This hybrid role offers flexible scheduling while contributing to high-impact programs.

Qualifications

• High school diploma or GED required.
• Two years of office/administrative support experience.
• Ability to multi-task in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Excellent verbal and interpersonal skills.

Responsibilities

• Schedule across centers and maintain leadership calendars (35%).
• Track and monitor infrastructure systems and escalate concerns.
• Coordinate events, retreats, and meetings.
• Coordinate payments and reimbursements.
• Respond to external inquiries with professionalism, confidentiality.
• Other program operations duties as assigned.

Skills

Multi-tasking

Attention to detail

Teamwork

Verbal communication

MS Office & Teams

Education

High School diploma or GED

Job description

The University of Washington Medical Center is seeking an Administrative Assistant 2 to ensure smooth day-to-day operations within CSPAR and SCRC. You will manage calendars, coordinate communications, and support research and program activities in a fast-paced environment.

You’ll work closely with center leadership and staff, demonstrating strong organizational skills, attention to detail, and sound judgment. This hybrid role offers flexible scheduling while contributing to high-impact programs.