Senior Executive Assistant to CSO – Research Administration

Seattle Children’s; Seattle (WA); Hybrid; USD 91,000 - 137,000; Full time

Benefits offered by this job

Medical, dental, vision plans

403(b) retirement plan

Life insurance

Paid time off

Tuition reimbursement

Job summary

Seattle Children’s Research Institute seeks an exceptionally efficient Senior Executive Assistant to support the Senior Vice President and Chief Scientific Officer. The role requires initiative to understand CSO priorities, complex scheduling, and discreet handling of confidential information.

You will coordinate meetings, prepare materials, and manage travel while interfacing with executives, faculty, and external collaborators.

Qualifications

• High school diploma or equivalent experience.
• At least five (5) years experience in a complex, responsible administrative position, including at least three (3) years experience providing administrative support to executive level positions.
• Experience taking and transcribing meeting minutes.

Responsibilities

• Manage a complex schedule requiring excellent organization skills.
• Prepare presentations, agendas, meeting minutes, and proof-reading material.
• Schedule leadership meetings, coordinate events, host external visitors, and organize travel.
• Maintain confidentiality and exercise discretion with sensitive information.
• Collaborate with executives, faculty, administrators, and team members across the enterprise.

Skills

organization

integrity and discretion

attention to detail

customer service

critical thinking

multitasking

flexible

calm under pressure

humor

Education

BA degree or college-level admin courses

High school diploma or equivalent

Notary Public

Tools

Reference Manager

Job description

Seattle Children’s Research Institute seeks an exceptionally efficient Senior Executive Assistant to support the Senior Vice President and Chief Scientific Officer. The role requires initiative to understand CSO priorities, complex scheduling, and discreet handling of confidential information.

You will coordinate meetings, prepare materials, and manage travel while interfacing with executives, faculty, and external collaborators.