Senior Executive Assistant - Research Administration

Seattle Children’s; Seattle (WA); Hybrid; USD 91,000 - 137,000; Full time

Benefits offered by this job

Medical, dental, vision plans

403(b) retirement plan

Life insurance

Paid time off

Tuition reimbursement

Job summary

Seattle Children’s Research Institute seeks an exceptionally efficient Senior Executive Assistant to support the Senior Vice President and Chief Scientific Officer. The role requires initiative to understand CSO priorities, complex scheduling, and discreet handling of confidential information.

You will coordinate meetings, prepare materials, and manage travel while interfacing with executives, faculty, and external collaborators.

Qualifications

• High school diploma or equivalent experience.
• At least five (5) years experience in a complex, responsible administrative position, including at least three (3) years experience providing administrative support to executive level positions.
• Experience taking and transcribing meeting minutes.

Responsibilities

• Manage a complex schedule requiring excellent organization skills.
• Prepare presentations, agendas, meeting minutes, and proof-reading material.
• Schedule leadership meetings, coordinate events, host external visitors, and organize travel.
• Maintain confidentiality and exercise discretion with sensitive information.
• Collaborate with executives, faculty, administrators, and team members across the enterprise.

Skills

organization

integrity and discretion

attention to detail

customer service

critical thinking

multitasking

flexible

calm under pressure

humor

Education

BA degree or college-level admin courses

High school diploma or equivalent

Notary Public

Tools

Reference Manager

Job description

Seattle Children’s Research Institute is seeking an exceptionally efficient and highly collaborative Senior Executive Assistant to support the Senior Vice President and Chief Scientific Officer (CSO).

The successful candidate will demonstrate expertise and considerable initiative in understanding the priorities of the CSO. You will manage a complex schedule requiring excellent organization skills and possess a high level of integrity and discretion when handling confidential and sensitive information. Building strong connections and maintaining professionalism under pressure when interfacing with executives, faculty, administrators, and team members across the Seattle Children’s enterprise as well as multiple external collaborators will be vital. Superior attention to detail is expected when providing administrative support including preparing presentations, agendas, meeting minutes, proof-reading material, scheduling leadership meetings, coordinating events, hosting external visitors, and organizing travel.

This role requires the ability to work independently, yet be a great team-player, provide exceptional customer service with high-quality results, think critically and exercise good judgment when adjusting priorities in an ever-changing environment.

The perfect candidate will exude great energy and enthusiasm, be a superior multitasker, flexible and proactive, immensely efficient, keep calm under pressure, and most importantly, maintain a sense of humor!

This is a hybrid position, requiring 4 days per week onsite at our downtown Seattle campus.

Required Education and Experience

• High school diploma or equivalent experience.
• At least five (5) years experience in a complex, responsible administrative position, including at least three (3) years experience providing administrative support to executive level positions.
• Experience taking and transcribing meeting minutes.

Required Credentials

N/A.

Preferred

• BA degree or completion of college-level administration courses.
• Notary Public.
• Direct experience working in an academic or publishing environment.
• Reference Manager experience.

Compensation Range

$91,010.00 - $136,514.00 per year

Salary Information

This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.

Disclaimer for Out of State Applicants

This compensation range is specific to Seattle, positions located outside of Seattle may be compensated differently depending on various factors .

Benefits Information

• Seattle Children’s offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more.

Additional details on our benefits can be found on our website www.seattlechildrens.org/careers/benefits .

About Us

Hope. Care. Cure. These three simple words capture what we do at Seattle Children’s – to help every child live the healthiest and most fulfilling life possible. Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE

Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families’ ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent, academic medical center for Washington, Alaska, Montana and Idaho – the largest region of any children’s hospital in the country.

U.S. News & World Report consistently ranks Seattle Children’s among the nation’s best children’s hospitals. For more than a decade, Seattle Children’s has been nationally recognized in key specialty areas. We are honored to be one of the nation’s very best places to care for children and the top-ranked pediatric hospital in Washington and the Pacific Northwest.

As a Magnet designated institution, we recognize the importance of hiring and developing great talent to provide best-in-class care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion, Excellence, Integrity, Collaboration, Equity and Innovation. Whether it’s delivering frontline care to our patients in a kind and caring manner, practicing the highest standards of quality and safety, or being relentlessly curious as we work towards eradicating childhood diseases, these values are the fabric of our culture and community. The future starts here.

Our Commitment

Seattle Children’s welcomes people of all experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our patients and families. Our organization recruits, employs, trains, compensates, and promotes based on merit without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The people who work at Seattle Children’s are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves.

Seattle Children’s is proud to be an Equal Opportunity Workplace and Aff...