Hybrid Senior Administrative Specialist — Breast Imaging

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Michigan Medicine in Ann Arbor is seeking an Administrative Assistant Senior to provide high-quality support for faculty and staff leadership in the Breast Imaging division. The role involves complex calendar management, conference scheduling, residency program coordination, and travel reimbursements.

The position reports to the department's Business Manager and is part of a broader administrative team. A hybrid work model is available, and nonexempt status applies under FSLA.

Qualifications

• High school diploma or equivalent administrative experience.
• 4+ years of administrative experience.
• Strong computer skills and exceptional written and verbal/interpersonal skill.
• Proficient experience in Microsoft Office software, as well as other databases (e.g. Outlook).
• Ability to multitask and prioritize appropriately.
• Strong organizational skills and attention to detail.
• Exercises considerable discretion and independent judgment within scope of projects.

Responsibilities

• Provide administrative support to Breast Imaging faculty and staff, including scheduling meetings, completing meeting agendas and minutes, assist with CME submissions weekly, booking conference rooms, booking travel, processing reimbursements, sending reminders.
• Creation and oversight of faculty schedule in Qgenda. Enter fellow, resident, and medical student schedules into Qgenda.
• Prepare and send correspondence on behalf of those you support, often of confidential and sensitive nature.
• Maintain professional records such as CVs, ensuring accuracy.
• As needed, serve as customer service point of contact for the office. Screening, prioritizing, and routing inquiries and correspondence.
• Track medical license renewals, journal renewals, society memberships, etc.
• Order lab coats for new faculty as needed.
• Serve as Cornerstone Facilitator
• Breast Imaging Fellowship Coordinator
• Assist with onboarding and offboarding new fellows
• Partner with Fellowship Director to schedule and arrange reviews and evaluations
• Coordinate farewell events
• Communicate with residents and medical students regarding rotation schedules, location, expectations.

Skills

Verbal communication

Written communication

Multitasking

Organizational skills

Discretion and judgement

Interpersonal skills

Prioritization

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Job description

Michigan Medicine in Ann Arbor is seeking an Administrative Assistant Senior to provide high-quality support for faculty and staff leadership in the Breast Imaging division. The role involves complex calendar management, conference scheduling, residency program coordination, and travel reimbursements.

The position reports to the department's Business Manager and is part of a broader administrative team. A hybrid work model is available, and nonexempt status applies under FSLA.