Hybrid Senior Administrative Assistant Radiation Oncology

Brigham and Women's Hospital; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Job summary

The Brigham and Women's Hospital in Boston seeks a Senior Administrative Assistant to support the Radiation Oncology physician group. You will manage multiple calendars, coordinate meetings, record minutes, and provide high-level admin and office management support across academic, administrative, and clinical activities.

This hybrid role offers 3 days onsite and 2 days remote, with opportunities to work on projects defined by leadership.

Qualifications

• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and work independently.
• Strong interpersonal skills with ability to engage professionally across all levels.
• Demonstrated ability to handle confidential information.
• Proactive approach to problem-solving and workflow management.
• Ability to adapt to changing priorities in a dynamic environment.

Responsibilities

• Manage complex scheduling across academic, administrative, and clinical activities.
• Maintain schedules and tracking tools, ensuring accuracy and timely updates.
• Provide general administrative and project support, including responding to ad hoc requests.
• Organize meetings and conferences with room reservations, tech setup, and catering.
• Prepare agendas, materials, and record meeting minutes.
• Coordinate travel and conference logistics, including registrations and expenses.

Skills

Written & verbal comms

Organizational

Multitasking

Time management

Interpersonal skills

Confidentiality

Problem solving

Adaptability

Education

High School Diploma

Tools

Microsoft Office

SharePoint

Job description

The Brigham and Women's Hospital in Boston seeks a Senior Administrative Assistant to support the Radiation Oncology physician group. You will manage multiple calendars, coordinate meetings, record minutes, and provide high-level admin and office management support across academic, administrative, and clinical activities.

This hybrid role offers 3 days onsite and 2 days remote, with opportunities to work on projects defined by leadership.