Hybrid Administrative Specialist - Radiation Oncology

Mass General Brigham; Boston (MA); Hybrid; USD 43,000 - 62,000; Full time

Job summary

The Brigham and Women's Hospital, Inc. is seeking a Senior Administrative Assistant to support the Radiation Oncology physician group. You will manage multiple calendars, coordinate meetings, record minutes, provide office management, and handle projects defined by leadership.

This hybrid role offers 3 days onsite and 2 days remote, with flexibility to adjust per departmental needs. Ideal candidates are proactive, detail-oriented professionals who thrive in a fast-paced environment and balance

Qualifications

• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and work independently.
• Strong interpersonal skills with ability to engage professionally across all levels.
• Demonstrated ability to handle confidential information.
• Proactive approach to problem-solving and workflow management.
• Ability to adapt to changing priorities in a dynamic environment.

Responsibilities

• Calendar & Scheduling Management: manage complex scheduling, coordinate meetings and forums across activities.
• Maintain schedules and tracking tools; ensure accuracy and timely updates.
• Provide general administrative and project support; respond to ad hoc requests and improve efficiency.
• Meeting & Conference Coordination: organize meetings, conferences, and events (in-person/virtual); arrange venues, tech, catering; prepare agendas and minutes.
• Coordinate travel and conference logistics, including registrations, itineraries and expense reimbursements.
• Academic & Faculty Support: assist with documents, presentations, CVs; submit letters of recommendation via ERAS or email/mail.
• Onboarding and competency tracking: support onboarding, reappointment and tracking processes; manage visitors and access.
• Order and manage office supplies and equipment; maintain physician administrative office space.
• Assist in IT issue triage and support website/resources updates.
• Collaborate with administrative team; participate in special projects and initiatives.

Skills

Strong written and verbal comms

Microsoft Office Suite

Organizational skills

Multi-tasking / prioritization

Interpersonal skills

Confidential information handling

Problem-solving / workflow management

Adaptability to changing priorities

Education

High School Diploma or Equivalent

Job description

The Brigham and Women's Hospital, Inc. is seeking a Senior Administrative Assistant to support the Radiation Oncology physician group. You will manage multiple calendars, coordinate meetings, record minutes, provide office management, and handle projects defined by leadership.

This hybrid role offers 3 days onsite and 2 days remote, with flexibility to adjust per departmental needs. Ideal candidates are proactive, detail-oriented professionals who thrive in a fast-paced environment and balance