Administrative Assistant Senior Healthcare

University of Michigan; Ann Arbor (MI); Hybrid; USD 52,000 - 70,000; Full time

Job summary

The University of Michigan in Michigan Medicine seeks an Administrative Assistant Senior to support the Breast Imaging division leadership. Responsibilities include calendar management, conference scheduling, residency program coordination, and travel reimbursements.

The role requires excellent interpersonal, problem-solving, organizational, and communication skills within a hybrid work model. Reporting to the department Business Manager, the position is part of a broader administrative team and

Qualifications

• Requires high school diploma or equivalent administrative experience.
• 4+ years of experience in administrative support.
• Proficient with Microsoft Office, Outlook, and related databases.
• Strong written and verbal communication; ability to multitask and prioritize.

Responsibilities

• Provide administrative support to Breast Imaging faculty and staff, including scheduling meetings and meetings minutes.
• Manage calendars and enter schedules in Qgenda; assist with CME submissions and travel arrangements.
• Prepare correspondence, maintain professional records, and handle confidential information with discretion.
• Coordinate onboarding/offboarding of fellows and assist with residency and program scheduling.

Skills

Calendar management

Communication

Organizational skills

Multitasking

Problem solving

Customer service

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Microsoft Office

Outlook

Databases

Job description

Job Summary

The Department of Radiology is seeking an Administrative Assistant Senior who can provide high-quality support for faculty and staff leadership in the Breast Imaging division. This includes complex calendar management, conference scheduling, residency program coordination, clinical schedule oversight, and travel reimbursements. This individual may be responsible for parts of small projects, as well as phases of larger projects. The ability to demonstrate excellent interpersonal, problem-solving, organizational, and communication skills is key in this role.

This position has a hybrid work model, reports to the department's Business Manager, and is a member of a broader administrative support team.

Under FSLA, incumbents in this position are nonexempt.

Responsibilities*

General Support

• Provide administrative support to Breast Imaging faculty and staff, including the Associate Chair for Department Life and Culture and Division Director. This includes, but is not limited to, scheduling meetings, completing meeting agendas and minutes, assist with CME submissions weekly, booking conference rooms, booking travel, processing reimbursements, sending reminders.
• Creation and oversight of faculty schedule in Qgenda. Enter fellow, resident, and medical student student schedules into Qgenda.
• Prepare and send correspondence on behalf of those you support, often of confidential and sensitive nature.
• Maintain professional records such as CVs, ensuring accuracy.
• As needed, serve as customer service point of contact for the office. Screening, prioritizing, and routing inquiries and correspondence.
• Track medical license renewals, journal renewals, society memberships, etc.

Maintain office supplies

• Order lab coats for new faculty as needed
• Serve as Cornerstone Facilitator
• Breast Imaging Fellowship Coordinator
• Assist with onboarding and offboarding new fellows
• Partner with Fellowship Director to schedule and arrange reviews and evaluations

Residency & Medical Student Program Support

• Communicate with residents and medical students, including faculty, regarding their rotation schedules, where to go, what to expect, etc.
• Send resident evaluation reminders to faculty in a timely manner
• Send lecture reminders, book conference rooms
• Partner with Radiology Residency Administrators

Required Qualifications*

• High school diploma or equivalent administrative experience
• 4+ years of experience
• Strong computer skills and exceptional written and verbal/interpersonal skill
• Proficient experience in Microsoft Office software, as well as other databases (e.g. Outlook)
• Ability to multitask and prioritize appropriately
• Strong organizational skills and attention to detail
• Exercises considerable discretion and independent judgment within scope of projects

Desired Qualifications*

• Associate or Bachelor's degree or equivalent combination of education and experience as with at least 2 years of administrative support experience
• Experience working in academic health centers

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Work Locations

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.

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