Hybrid Senior Administrative Services Specialist

Thomson Reuters Markets Espana SL.; Redlands (CA); Hybrid; USD 52,000 - 72,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Southern California Edison (SCE) is hiring an Administrative Services, Senior Support in Redlands, CA, offering a hybrid schedule with in-office and remote days. The role provides administrative assistance, coordinating documents, reports, and scheduling while ensuring data integrity and compliance.

The position involves supporting planning teams, managing communications, and handling various office logistics.

Qualifications

• One or more years of experience in an analytical role.
• Experience with customer service, computer software, on-line applications, office equipment, and filing systems.

Responsibilities

• Serves as Single Point of Contact for Planning; manages inboxes, mail, task logs, SharePoint updates, Teams messages, incoming calls, customer walk-ins, front gate/door access, project tracker entries, system notes and documentation links.
• Facilitates communication between customers, planners, project managers, leadership and cross-functional partners; supports intake for new customer requests and assign Service Requests.
• Coordinates Docusign routes, approvals, status tracking, and follow-up notifications.
• Reviews customer/project manager submittals for completeness; assigns planner/designer resources appropriately; pulls structure information, SAP data, maps, and system details.
• Creates and processes service requests and planner files from PIF/scope pageages; preserves chain-of-custody documentation.
• Uploads finalized documents and ensures proper SharePoint archiving.
• Splits, packages, schedules, and validates Work Orders for construction, inspection, and rotation planning; supports short-cycle, same-day, disconnect/reconnect scheduling.
• Creates and routes bills, invoices, and contract packages; manages service orders; submits lock ring removals and track city inspections.
• Generates weekly, bi-weekly, and ad-hoc reports; validates data quality and resolve system/contract exceptions.
• Supports office logistics, supply ordering, business cards, hotel bookings, vehicle assignments, facility/IT requests, and general office maintenance.
• A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.

Skills

Customer service

Microsoft Office

Data entry

Organization

Tools

SharePoint

AutoCAD

AUD

Design Manager

Microsoft Office Suite

Job description

Southern California Edison (SCE) is hiring an Administrative Services, Senior Support in Redlands, CA, offering a hybrid schedule with in-office and remote days. The role provides administrative assistance, coordinating documents, reports, and scheduling while ensuring data integrity and compliance.

The position involves supporting planning teams, managing communications, and handling various office logistics.