Hybrid Senior Administrative Specialist

Thomson Reuters Markets Espana SL.; Pomona (CA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Southern California Edison seeks a Senior Administrative Assistant to ensure smooth day-to-day operations, manage communications, and coordinate administrative tasks with precision. You will support a senior leader across calendars, travel, and reports, helping power our grid and improve efficiency.

This hybrid role requires 2+ years of advanced admin experience, strong MS Office skills, and the ability to handle confidential information while coordinating logistics across Pomona and Westminster.

Qualifications

• Two or more years of experience performing advanced administrative, secretarial, and clerical functions.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Proficiency in purchasing, invoicing, and other procurement related activities.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to handle confidential information with integrity.
• Experience supporting multiple stakeholders or departments.
• Experience coordinating and hosting large staff or vendor meetings with logistics and communications.

Responsibilities

• Performs a variety of administrative duties to support assigned leader, including managing the calendar and scheduling appointments, meetings, and conferences while prioritizing conflicting demands.
• Serves as primary point of contact for internal and external stakeholders, relaying messages, and facilitating communication.
• Arranges travel itineraries, including booking flights, accommodations, transportation, and visas.
• Prepares templated reports on a regular basis and performs basic research as requested.
• Drafts documents and presentations on behalf of the leader.
• Interfaces with suppliers and vendors regarding requests for quotes, purchase orders and invoicing.
• Files and manages expense reports, ensuring timely submission and accurate documentation of expenses.
• Organizes and maintains files, records, and databases, ensuring confidentiality of sensitive information.
• Supports the assigned leader with various ad-hoc tasks and projects as needed.

Skills

Communication

Organization

Confidentiality

Stakeholder management

Meeting logistics

Tools

Microsoft Office

Job description

Southern California Edison seeks a Senior Administrative Assistant to ensure smooth day-to-day operations, manage communications, and coordinate administrative tasks with precision. You will support a senior leader across calendars, travel, and reports, helping power our grid and improve efficiency.

This hybrid role requires 2+ years of advanced admin experience, strong MS Office skills, and the ability to handle confidential information while coordinating logistics across Pomona and Westminster.