Senior Executive Administrative Assistant (Hybrid)

Socket.dev; Redwood City (CA); On-site; USD 99,000 - 124,000; Full time

Job summary

Revolution Medicines is seeking a Sr Administrative Assistant to provide high-level support to the Commercialization organization, including scheduling, travel, and coordination with senior leaders in Redwood City, CA. This role requires handling confidential material, coordinating with global teams, and assisting with meetings, vendor relations, and onboarding activities.

Ideal candidates have 10+ years of executive support experience, strong organizational skills, and proficiency with MS Word,

Qualifications

• 10+ years supporting at the executive level.
• Ability to recognize and appropriately handle highly sensitive and confidential material and information.
• Strong organizational, project and time management skills; detail oriented.
• Ability to prioritize/multi-task projects and demands effectively.
• Willingness to support Revolution Medicines to succeed by thinking outside of the box and job description.
• Professional demeanor and team-player while maintaining positive, team-focused attitude.
• Proactive and excellent self-initiative.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinates internal and external meetings/teleconferences with logistics, reservations, catering, AV setup, and other needs.
• Provides and balances administrative support across in-office and remote field teams across regions/time zones.
• Interacts with key business partners and external vendors for planning meetings and coordinating logistics with leaders.
• Plans and coordinates offsite meetings and conference attendance, including registrations, hotel stays, and arrangements.
• Manages complex domestic and international travel details for senior leadership including flights, visas, hotels, car services.
• Consolidates, formats, and organizes PowerPoint slides as requested.
• Handles recruitment and onboarding activities including interview scheduling with HR and hiring managers.
• Supports commercial team for consulting and master service agreements with legal/procurement.
• Coordinates complex expense report processing and reconciliation for senior leadership.
• Partners across Commercialization Operations to plan agendas and execute cross-functional meetings and events.

Skills

Executive support

Confidential information handling

Organizational skills

Time management

Communication skills

Proactive/self-initiative

Team-player

Tools

MS Word

Excel

PowerPoint

Outlook

Applicant tracking systems

Smartsheets

Teams

Job description

Revolution Medicines is seeking a Sr Administrative Assistant to provide high-level support to the Commercialization organization, including scheduling, travel, and coordination with senior leaders in Redwood City, CA. This role requires handling confidential material, coordinating with global teams, and assisting with meetings, vendor relations, and onboarding activities.

Ideal candidates have 10+ years of executive support experience, strong organizational skills, and proficiency with MS Word,