Sr. Administrative Assistant

Massachusetts General Hospital; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Job summary

Mass General Brigham Cancer Institute at Massachusetts General Hospital in Boston is seeking a Sr. Administrative Assistant to provide high-level administrative support to physicians. The role involves managing complex schedules, coordinating meetings, handling correspondence, and performing clerical duties in a fast-paced healthcare environment. This hybrid position offers a 3-days-remote, 2-days-on-site schedule after probation, located at 55 Fruit Street.

Qualifications

• High School Diploma required.
• 5-7 years of experience in an administrative role, preferably in a healthcare setting.
• 1-2 years of experience supporting senior-level staff preferred.

Responsibilities

• Manage and maintain complex schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between physicians and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project timelines and ensure deadlines are met.

Skills

Microsoft Office Suite

Verbal and written communication

Organization and multitasking

Independent work

Attention to detail

Healthcare administration familiarity

Education

High School Diploma

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Mass General Brigham Cancer Institute at Massachusetts General Hospital

This position offers a hybrid schedule of 3 days remote, 2 days on site, after successful completion of the probationary period.

The Sr. Administrative Assistant is responsible for providing high-level administrative support to the MGB Cancer Institute physicians. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties.

Essential Functions

• -Manage and maintain complex schedules, including appointments, meetings, and travel arrangements.
• -Prepare, review, and edit reports, presentations, and other documents.
• -Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• -Organize and maintain office files, both electronic and physical.
• -Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• -Arrange logistics for internal and external meetings, including room bookings and catering.
• -Serve as the primary point of contact between physicians and internal/external stakeholders.
• -Draft and distribute memos, announcements, and other communications as directed.
• -Oversee office supplies inventory, ordering, and distribution.
• -Ensure office equipment is properly maintained and serviced.
• -Coordinate with IT for technical support and equipment needs.
• -Assist in the planning and execution of special projects and events.
• -Monitor project time lines and ensure deadlines are met.

Qualifications

Education

High School Diploma required.

Can this role accept experience in lieu of a degree?

No

Experience

Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred

Knowledge, Skills and Abilities

• - Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
• - Excellent verbal and written communication skills.
• - Strong organizational and multitasking abilities.
• - Ability to work independently with minimal supervision.
• - Strong attention to detail and problem-solving skills.
• - Familiarity with hospital administration processes and healthcare regulations.
• - Professional demeanor and ability to interact effectively with all levels of staff.

Additional Job Details (if applicable)

Remote Type

Hybrid

Work Location

55 Fruit Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$20.84 - $29.79/Hourly

Grade

4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement:

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.