Hybrid Recruiting Coordinator - Talent Acquisition

Telemetry Today LLC; San Jose (CA); Hybrid; USD 101,000 - 116,000; Full time

Benefits offered by this job

Equity grant

Medical Insurance

401k plan

Paid time off

Job summary

Muon Space in San Jose, CA is seeking a Recruiting Coordinator to join our Talent Acquisition team. You will be highly organized, proactive, and able to manage multiple priorities while delivering a seamless candidate experience across time zones, with on-site attendance 3–4 days per week and occasional travel to Mountain View.

This role supports recruiters and hiring managers throughout the interview process, coordinates interview logistics, maintains Greenhouse, and helps with headcount

Qualifications

• 1+ year of experience in a recruiting coordinator, recruiting operations, or similar role in a fast-paced technical environment.
• Strong attention to detail and organizational skills
• Excellent verbal and written communication
• Proven ability to manage multiple priorities with a positive, team-oriented attitude
• Proficiency with Google Workspace (Calendar, Gmail, Docs), Slack, and Greenhouse
• Proven ability to manage multiple priorities, adapt to changing business needs, and thrive in a fast-paced environment.
• Experience coordinating complex interview schedules across multiple time zones and seniority levels.
• Strong problem-solving skills with the ability to proactively identify and resolve scheduling conflicts.
• Demonstrated ability to build positive relationships with candidates, hiring managers, and interviewers.

Responsibilities

• Coordinate and schedule interviews across time zones, including virtual and on-site meetings.
• Serve as the primary point of contact for candidates, ensuring timely and clear communication throughout the interview process.
• Maintain our applicant tracking system (Greenhouse), including accurate candidate records, job descriptions, interview plans and postings.
• Partner with recruiters and hiring managers to drive an efficient, organized hiring process.
• Manage interview logistics such as booking rooms, setting up video links, and handling travel arrangements when applicable.
• Greet and support candidates during on-site interviews, ensuring a welcoming and professional experience.
• Support broader recruiting efforts including headcount tracking, reporting, and sourcing.
• Help coordinate recruiting events and internal sourcing jams.
• Identify opportunities for process improvements that enhance candidate experience and team operations.

Skills

Recruiting coordination

Communication

Time management

Cross-functional collaboration

Problem solving

Adaptability

Tools

Google Workspace

Slack

Greenhouse

Job description

Muon Space in San Jose, CA is seeking a Recruiting Coordinator to join our Talent Acquisition team. You will be highly organized, proactive, and able to manage multiple priorities while delivering a seamless candidate experience across time zones, with on-site attendance 3–4 days per week and occasional travel to Mountain View.

This role supports recruiters and hiring managers throughout the interview process, coordinates interview logistics, maintains Greenhouse, and helps with headcount