Hybrid Recruiting Coordinator for Tech Talent

Muon Space, Inc.; San Jose (CA); Hybrid; USD 101,000 - 116,000; Full time

Benefits offered by this job

Equity grant

Medical insurance

Dental insurance

Vision insurance

401k

Job summary

Muon Space, Inc. is seeking a Recruiting Coordinator to join our Talent Acquisition team in San Jose, CA. The role emphasizes organization, proactive communication, and multitasking to support recruiters and hiring managers through the interview process.

This hybrid role requires on-site presence 3–4 times per week with occasional travel to Mountain View, CA. You will help drive efficient hiring, coordinate schedules, manage Greenhouse records, and contribute to a positive candidate experience.

Qualifications

• 1+ year of experience in recruiting coordination, operations, or similar role in a fast-paced technical environment.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication.
• Proven ability to manage multiple priorities with a positive, team-oriented attitude.
• Proficiency with Google Workspace, Slack, and Greenhouse.
• Experience coordinating complex interview schedules across multiple time zones and seniority levels.

Responsibilities

• Coordinate and schedule interviews across time zones, including virtual and on-site meetings.
• Serve as the primary point of contact for candidates, ensuring timely and clear communication throughout the interview process.
• Maintain our applicant tracking system (Greenhouse), including accurate candidate records, job descriptions, interview plans and postings.
• Partner with recruiters and hiring managers to drive an efficient, organized hiring process.
• Manage interview logistics such as booking rooms, setting up video links, and handling travel arrangements when applicable.
• Greet and support candidates during on-site interviews, ensuring a welcoming and professional experience.
• Support broader recruiting efforts including headcount tracking, reporting, and sourcing.
• Help coordinate recruiting events and internal sourcing jams.
• Identify opportunities for process improvements that enhance candidate experience and team operations.

Skills

Organizational skills

Communication

Team collaboration

Multi-tasking

Interview scheduling

Problem solving

Tools

Google Workspace

Slack

Greenhouse

Job description

Muon Space, Inc. is seeking a Recruiting Coordinator to join our Talent Acquisition team in San Jose, CA. The role emphasizes organization, proactive communication, and multitasking to support recruiters and hiring managers through the interview process.

This hybrid role requires on-site presence 3–4 times per week with occasional travel to Mountain View, CA. You will help drive efficient hiring, coordinate schedules, manage Greenhouse records, and contribute to a positive candidate experience.