Recruiting Coordinator

Muon Space, Inc.; San Jose (CA); Hybrid; USD 101,000 - 116,000; Full time

Benefits offered by this job

Equity grant

Medical insurance

Dental insurance

Vision insurance

401k

Job summary

Muon Space, Inc. is seeking a Recruiting Coordinator to join our Talent Acquisition team in San Jose, CA. The role emphasizes organization, proactive communication, and multitasking to support recruiters and hiring managers through the interview process.

This hybrid role requires on-site presence 3–4 times per week with occasional travel to Mountain View, CA. You will help drive efficient hiring, coordinate schedules, manage Greenhouse records, and contribute to a positive candidate experience.

Qualifications

• 1+ year of experience in recruiting coordination, operations, or similar role in a fast-paced technical environment.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication.
• Proven ability to manage multiple priorities with a positive, team-oriented attitude.
• Proficiency with Google Workspace, Slack, and Greenhouse.
• Experience coordinating complex interview schedules across multiple time zones and seniority levels.

Responsibilities

• Coordinate and schedule interviews across time zones, including virtual and on-site meetings.
• Serve as the primary point of contact for candidates, ensuring timely and clear communication throughout the interview process.
• Maintain our applicant tracking system (Greenhouse), including accurate candidate records, job descriptions, interview plans and postings.
• Partner with recruiters and hiring managers to drive an efficient, organized hiring process.
• Manage interview logistics such as booking rooms, setting up video links, and handling travel arrangements when applicable.
• Greet and support candidates during on-site interviews, ensuring a welcoming and professional experience.
• Support broader recruiting efforts including headcount tracking, reporting, and sourcing.
• Help coordinate recruiting events and internal sourcing jams.
• Identify opportunities for process improvements that enhance candidate experience and team operations.

Skills

Organizational skills

Communication

Team collaboration

Multi-tasking

Interview scheduling

Problem solving

Tools

Google Workspace

Slack

Greenhouse

Job description

Muon seeks a Recruiting Coordinator to join our Talent Acquisition team. The ideal candidate is highly organized, detail-oriented, and proactive, with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment. In this role, you’ll be instrumental in delivering a seamless candidate experience while supporting recruiters and hiring managers throughout the interview process. This is a great opportunity for someone who thrives in a dynamic environment and is passionate about helping teams grow.

This hybrid role is based out of our San Jose, CA office, requiring on-site attendance 3 to 4 times per week, with occasional travel to our Mountain View, CA office.

Responsibilities

• Coordinate and schedule interviews across time zones, including virtual and on-site meetings
• Serve as the primary point of contact for candidates, ensuring timely and clear communication throughout the interview process
• Maintain our applicant tracking system (Greenhouse), including accurate candidate records, job descriptions, interview plans and postings
• Partner with recruiters and hiring managers to drive an efficient, organized hiring process
• Manage interview logistics such as booking rooms, setting up video links, and handling travel arrangements when applicable
• Greet and support candidates during on-site interviews, ensuring a welcoming and professional experience
• Support broader recruiting efforts including headcount tracking, reporting, and sourcing
• Help coordinate recruiting events and internal sourcing jams
• Identify opportunities for process improvements that enhance candidate experience and team operations

Qualifications

• 1+ year of experience in a recruiting coordinator, recruiting operations, or similar role in a fast-paced technical environment.
• Strong attention to detail and organizational skills
• Excellent verbal and written communication
• Proven ability to manage multiple priorities with a positive, team-oriented attitude
• Proficiency with Google Workspace (Calendar, Gmail, Docs), Slack, and Greenhouse
• Proven ability to manage multiple priorities, adapt to changing business needs, and thrive in a fast-paced environment.
• Experience coordinating complex interview schedules across multiple time zones and seniority levels.
• Strong problem-solving skills with the ability to proactively identify and resolve scheduling conflicts.
• Demonstrated ability to build positive relationships with candidates, hiring managers, and interviewers.

Nice-to-have Skills

• Experience in a high-growth startup
• Experience using scheduling tools like Modernloop, Goodtime, or other similar tools

The salary range for this role is $101,000 - $116,000, plus a competitive equity grant and comprehensive benefits package. Final compensation will be determined based on skills, qualifications, experience, and geographic location as assessed during the interview process.

About Muon Space

Founded in 2021, Muon Space is an end-to-end Space Systems Provider that designs, builds, and operates LEO satellite constellations delivering mission-critical data. Our revolutionary, integrated technology stack enables customers to optimize every dimension of their missions for faster time-to-orbit and superior constellation remote sensing performance. Our state-of-the-art facility in the heart of Silicon Valley is optimized for manufacturing spacecraft and rapid, flexible payload integration at scale. From climate monitoring to national security, Muon Space is dedicated to delivering Earth Intelligence for a safer and more resilient world.

Taking Care of Our Team

At Muon salary is only part of our total compensation package. In addition to salary, full-time employees receive equity compensation as well as benefits including medical, dental, and vision insurance, a 401k retirement plan, short & long term disability and life insurance. We also offer three weeks paid vacation for new employees, along with 12 paid holidays, unlimited sick time and paid parental leave.

Our mission embraces the entire planet and we believe our team should too. Muon is dedicated to creating a diverse and dynamic company and workforce. We believe in equal employment opportunity regardless of race, color, ancestry, religion, sex, age, national origin, citizenship, sexual orientation, marital status, disability, or gender identity. We value diversity in the workplace, and that starts with our applicants. We encourage you to apply, even if you don't check all the boxes, and we look forward to reviewing your application! In addition, if you need a reasonable accommodation as part of your application for employment or interviews with us, please let us know.

Muon is currently registered and able to hire in the following states:
AL, AZ, CA, CO, CT, DC, FL, GA, IL, IA, ID, MD, MA, MI, MN, MO, NJ, NY, NC, OH, OR, PA, TN, TX, VT, VA, WA

This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (green card holder), (iii) refugee under 8 U.S.C. § 1157, or (iv) asylee under 8 U.S.C. § 1158, (B) eligible to access the export controlled information without a required export authorization, or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency. The Company may, for legitimate business reasons, decline to pursue any export licensing process.

As set forth in Muon Space’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.