Hybrid Recruiting Coordinator: Interview Logistics Pro

Mack & Associates, Ltd.; Chicago (IL); Hybrid; USD 25,000 - 36,000; Full time

Benefits offered by this job

medical

PTO

401(k)

Job summary

Mack & Associates, Ltd. in Chicago's River North is seeking a Recruiting Coordinator for a 90-day temporary assignment with potential extension. The role is hybrid with in-office three days and remote on Mondays and Fridays, at $22 per hour.

You will support recruiters and hiring teams, coordinate interview logistics, and maintain candidate records while delivering a positive candidate experience. Strong organizational skills are essential.

Qualifications

• Bachelor's degree preferred, or equivalent relevant experience.
• Experience in recruiting or HR or admin support; able to manage multiple priorities.
• Proficiency in Microsoft Office, including Outlook, Word, Excel.
• Excellent written and verbal communication.
• Strong attention to detail and organization.
• Hybrid schedule in Chicago's River North: in-office three days, remote on Mondays and Fridays, 8:30 AM to 4:30 PM.

Responsibilities

• Coordinate and schedule interviews between candidates, recruiters, and hiring managers, ensuring availability is confirmed and calendars are accurately maintained.
• Communicate with candidates throughout the recruiting process, providing interview details, answering questions, and ensuring a positive candidate experience.
• Assist with coordinating interview logistics, including preparing schedules, sending calendar invitations, and sharing necessary meeting information.
• Maintain accurate candidate records, update recruiting databases and applicant tracking systems, and ensure recruitment information is organized and up to date.
• Support recruiters with job postings, candidate follow-ups, resume organization, and other administrative tasks related to the hiring process.
• Assist with coordinating recruiting meetings, tracking candidate progress, and following up with hiring teams to ensure timely communication and next steps.
• Provide general administrative support to the recruiting team, assist with special projects as needed, and help ensure recruiting processes run efficiently.

Skills

Attention to detail

Organizational skills

Communication

Team collaboration

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

Mack & Associates, Ltd. in Chicago's River North is seeking a Recruiting Coordinator for a 90-day temporary assignment with potential extension. The role is hybrid with in-office three days and remote on Mondays and Fridays, at $22 per hour.

You will support recruiters and hiring teams, coordinate interview logistics, and maintain candidate records while delivering a positive candidate experience. Strong organizational skills are essential.