Recruiting Coordinator

Mack & Associates, Ltd.; Chicago (IL); Hybrid; USD 25,000 - 36,000; Full time

Benefits offered by this job

medical

PTO

401(k)

Job summary

Mack & Associates, Ltd. in Chicago's River North is seeking a Recruiting Coordinator for a 90-day temporary assignment with potential extension. The role is hybrid with in-office three days and remote on Mondays and Fridays, at $22 per hour.

You will support recruiters and hiring teams, coordinate interview logistics, and maintain candidate records while delivering a positive candidate experience. Strong organizational skills are essential.

Qualifications

• Bachelor's degree preferred, or equivalent relevant experience.
• Experience in recruiting or HR or admin support; able to manage multiple priorities.
• Proficiency in Microsoft Office, including Outlook, Word, Excel.
• Excellent written and verbal communication.
• Strong attention to detail and organization.
• Hybrid schedule in Chicago's River North: in-office three days, remote on Mondays and Fridays, 8:30 AM to 4:30 PM.

Responsibilities

• Coordinate and schedule interviews between candidates, recruiters, and hiring managers, ensuring availability is confirmed and calendars are accurately maintained.
• Communicate with candidates throughout the recruiting process, providing interview details, answering questions, and ensuring a positive candidate experience.
• Assist with coordinating interview logistics, including preparing schedules, sending calendar invitations, and sharing necessary meeting information.
• Maintain accurate candidate records, update recruiting databases and applicant tracking systems, and ensure recruitment information is organized and up to date.
• Support recruiters with job postings, candidate follow-ups, resume organization, and other administrative tasks related to the hiring process.
• Assist with coordinating recruiting meetings, tracking candidate progress, and following up with hiring teams to ensure timely communication and next steps.
• Provide general administrative support to the recruiting team, assist with special projects as needed, and help ensure recruiting processes run efficiently.

Skills

Attention to detail

Organizational skills

Communication

Team collaboration

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

A well-established company in Chicago's River North neighborhood is seeking a Recruiting Coordinator to join their team on a temporary basis for 90 days, with the potential to extend. This hybrid opportunity offers a competitive hourly rate of $22 per hour. The ideal candidate is a detail-oriented, organized, proactive professional with a strong commitment to supporting recruiting efforts and coordinating day-to-day hiring activities. Working closely with recruiters, candidates, and hiring teams, this individual will assist with interview scheduling, candidate communications, recruitment tracking, and various administrative responsibilities. The position follows a Monday through Friday schedule from 8:30 AM to 4:30 PM, with three days in the office and remote work on Mondays and Fridays.

• medical
• PTO
• 401(k)

Responsibilities of the Recruiting Coordinator:

• Coordinate and schedule interviews between candidates, recruiters, and hiring managers, ensuring availability is confirmed and calendars are accurately maintained.
• Communicate with candidates throughout the recruiting process, providing interview details, answering questions, and ensuring a positive candidate experience.
• Assist with coordinating interview logistics, including preparing schedules, sending calendar invitations, and sharing necessary meeting information.
• Maintain accurate candidate records, update recruiting databases and applicant tracking systems, and ensure recruitment information is organized and up to date.
• Support recruiters with job postings, candidate follow-ups, resume organization, and other administrative tasks related to the hiring process.
• Assist with coordinating recruiting meetings, tracking candidate progress, and following up with hiring teams to ensure timely communication and next steps.
• Provide general administrative support to the recruiting team, assist with special projects as needed, and help ensure recruiting processes run efficiently.

Qualifications of the Recruiting Coordinator:

• Bachelor's degree preferred, or equivalent relevant experience in recruiting, human resources, administration, or a related field.
• Previous experience in a recruiting, human resources, or administrative support role preferred, with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel, with the ability to manage calendars, maintain records, and navigate administrative systems efficiently.
• Excellent written and verbal communication skills, with the ability to interact professionally with candidates, recruiters, and hiring managers.
• Strong attention to detail and organizational skills, with the ability to coordinate schedules, maintain accurate information, and meet deadlines.
• A proactive, dependable, and team-oriented approach, with the ability to adapt to changing priorities, take initiative, and work independently when needed.
• Ability to work a hybrid schedule in Chicago's River North neighborhood, with three days in the office and remote work on Mondays and Fridays, from 8:30 AM to 4:30 PM.