Hybrid Real Estate Coordinator — Admin & Tenant Ops

Ryan Companies US, Inc.; Minneapolis (MN); On-site; USD 50,000 - 74,000; Full time

Benefits offered by this job

Competitive Salary

Medical, Dental and Vision Benefits

Retirement and Savings Benefits

Flexible Spending and Health Savings

Life Insurance

Disability Insurance

Educational Assistance

Paid Time Off (PTO)

Employee Assistance and Wellness

Parenting Benefits

Employee Discount Programs

Pet insurance

Ryan Foundation - charitable matching

Paid Time for Volunteer Events

Job summary

Ryan Companies US, Inc. in Chicago is seeking a Real Estate Coordinator to support a portfolio of commercial properties. This is an in-office, full-time role, Monday through Friday with the potential to work from home one day per week.

You will handle invoices, rent statements, vendor coordination, and lease administration, while maintaining property records and insurance certificates. Strong organizational skills and basic accounting knowledge are essential.

Qualifications

• 2+ years of administrative experience with real estate management interest
• Strong organizational skills
• Basic accounting/financial knowledge
• Intermediate to advanced MS Word and Excel skills

Responsibilities

• Communicate with external customers, subcontractors, and tenants
• Coordinate tenant service requests
• Process property invoices for manager approval; check math, insert vendor and account codes
• Process monthly rent statements and submit to tenants
• Assist with planning tenant appreciation events
• Track utility and supply usage weekly/monthly
• Maintain Certificates of Insurance for vendors and tenants
• Assist with lease administration and document storage
• Coordinate vendor access and compliance with building rules
• Provide general administrative duties as required by team/department

Skills

Organizational skills

Accounting basics

MS Word

MS Excel

Property management software

Tools

Property management software

Job description

Ryan Companies US, Inc. in Chicago is seeking a Real Estate Coordinator to support a portfolio of commercial properties. This is an in-office, full-time role, Monday through Friday with the potential to work from home one day per week.

You will handle invoices, rent statements, vendor coordination, and lease administration, while maintaining property records and insurance certificates. Strong organizational skills and basic accounting knowledge are essential.