Real Estate Coordinator

Ryan Companies US, Inc.; Chicago (IL); Hybrid; USD 68,191,000 - 102,218,000; Full time

Benefits offered by this job

Medical Benefits

Dental & Vision

401(k) Retirement

Paid Time Off

Life Insurance

Educational Assistance

Job summary

Ryan Companies US, Inc. is seeking a Real Estate Coordinator in Chicago to support a portfolio of commercial properties. This in-office, full-time position offers a hybrid option with potential to work from home one day per week.

You will handle tenant communications, service requests, and invoicing, while maintaining insurance certificates and assisting with lease administration and document storage. Strong Excel skills are essential.

Qualifications

• 2+ years of administrative experience, ideally in real estate or property management.
• Strong organizational and time-management skills.
• Basic accounting/financial knowledge.
• Proficiency in MS Word and Excel.

Responsibilities

• Communicate with external customers, subcontractors and tenants.
• Coordinate tenant service requests and vendor access.
• Process property invoices for manager approval; verify details.

Skills

Administrative experience

Organizational skills

Accounting knowledge

MS Word

Excel

Tools

Microsoft Office

Job description

Job Description

Ryan Companies US, Inc., an industry leader in commercial real estate, has an immediate career opportunity for a Real Estate Coordinator to join our team in Chicago!

This individual will work closely with and administratively support a portfolio of our commercial properties. This will be an in office, full-time, Monday - Friday role with the potential to work from home one day per week.

Some Things You Can Expect To Do

• Communicate and work with external customers, subcontractors and tenants.
• Coordinate tenant service requests.
• Process property invoices on a regular basis for manager approval; preparation includes checking math, inserting vendor and account code information, copying and filing.
• Process monthly rent statements and submit to tenants as required.
• Assist with planning tenant appreciation events.
• Track utility and supply usage amounts on a weekly/monthly basis.
• Maintain and update Certificates of Insurance for service vendors and tenants.
• Assist with lease administration and document storage
• Coordinate vendor access and compliance with building rules
• General administrative duties as required by team/department.

Job Requirements

• 2+ years of strong administrative experience, with an interest in real estate management
• Strong organizational skills
• Basic accounting/financial knowledge
• Intermediate to advanced level of understanding with MS Word and Excel

You Will Really Stand Out If You Have

• Experience in real estate management

Compensation

The base pay is $23.80 - $35.67 per hour ($49,500 - $74,200 per year). The base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills and abilities. Position may be eligible for additional compensation that may include commission and/or an incentive program.

Eligibility

Position requires verification of employment to work in the U.S.

Benefits

• Competitive Salary
• Medical, Dental and Vision Benefits
• Retirement and Savings Benefits
• Flexible Spending and Health Savings Accounts
• Life Insurance
• Short-Term and Long-Term Disability
• Educational Assistance
• Paid Time Off (PTO)
• Employee Assistance and Wellness Programs
• Parenting Benefits
• Employee Discount Programs
• Pet insurance
• Ryan Foundation – charitable matching funds
• Paid Time for Volunteer Events

Disclaimer

Eligibility may vary based on factors such as role, hours worked, employment status, length of service, location, and other considerations. Detailed information will be shared with eligible candidates during the hiring process, and the official terms and conditions will be outlined in each individual offer document.

Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Candidate Requirements

• Minimum two years experience in property management.
• Strong knowledge of property management billing and process software.
• Strong knowledge of Microsoft Office Suite.
• Ability to assist in the budgeting process with a good knowledge of accounting.
• Able to train/mentor entry-level Property Assistant.
• Demonstrated commitment to exceeding internal and external customer expectations.
• Strong analytical skills; good mathematical aptitude.
• Strong knowledge of property management terminology and processes.