Real Estate Coordinator

Ryan Companies US Inc; Westmont, Chicago (IL, IL); On-site; USD 50,000 - 74,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Retirement and savings benefits

Paid time off (PTO)

Employee wellness programs

Job summary

Ryan Companies US, Inc. in Chicago seeks a Real Estate Coordinator to support a portfolio of commercial properties. This in-office, full-time role involves coordinating tenant service requests, processing invoices, and preparing rent statements for tenants.

The role requires strong administrative skills, budgeting knowledge, and familiarity with property management software. Opportunity to work from home one day per week is mentioned.

Qualifications

• Minimum two years of property management experience.
• Strong knowledge of property management billing processes.
• Ability to assist in budgeting with accounting knowledge.

Responsibilities

• Communicate with external customers, subcontractors, and tenants.
• Coordinate tenant service requests.
• Process property invoices for manager approval with vendor and account coding.
• Prepare and submit monthly rent statements to tenants.
• Assist with planning tenant appreciation events.
• Track weekly/monthly utility and supply usage.
• Maintain Certificates of Insurance for vendors and tenants.
• Assist with lease administration and document storage; coordinate vendor access.

Skills

Administrative experience

Organizational skills

Accounting basics

MS Word & Excel

Tools

MS Word

Excel

Job description

Job Description: Ryan Companies US, Inc., an industry leader in commercial real estate, has an immediate career opportunity for a Real Estate Coordinator to join our team in Chicago! This individual will work closely with and administratively support a portfolio of our commercial properties. This will be an in office, full-time, Monday - Friday role with the potential to work from home one day per week.

Responsibilities:

• Communicate and work with external customers, subcontractors and tenants.
• Coordinate tenant service requests.
• Process property invoices on a regular basis for manager approval; preparation includes checking math, inserting vendor and account code information, copying and filing.
• Process monthly rent statements and submit to tenants as required.
• Assist with planning tenant appreciation events.
• Track utility and supply usage amounts on a weekly/monthly basis.
• Maintain and update Certificates of Insurance for service vendors and tenants.
• Assist with lease administration and document storage Coordinate vendor access and compliance with building rules General administrative duties as required by team/department.

Job Requirements:

• 2+ years of strong administrative experience, with an interest in real estate management
• Strong organizational skills
• Basic accounting/financial knowledge
• Intermediate to advanced level of understanding with MS Word and Excel
• You will really stand out if you have: Experience in real estate management

Candidate Requirements:

• Minimum two years experience in property management.
• Strong knowledge of property management billing and process software.
• Strong knowledge of Microsoft Office Suite.
• Ability to assist in the budgeting process with a good knowledge of accounting.
• Able to train/mentor entry-level Property Assistant.
• Demonstrated commitment to exceeding internal and external customer expectations.
• Strong analytical skills; good mathematical aptitude.
• Strong knowledge of property management terminology and processes.

Compensation:

The base pay is $23.80 - $35.67 per hour ($49,500 - $74,200 per year). The base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills and abilities. Position may be eligible for additional compensation that may include commission and/or an incentive program.

Eligibility:

Position requires verification of employment to work in the U.S.

Benefits:

• Competitive Salary
• Medical, Dental and Vision Benefits
• Retirement and Savings Benefits
• Flexible Spending and Health Savings Accounts
• Life Insurance
• Short-Term and Long-Term Disability
• Educational Assistance
• Paid Time Off (PTO)
• Employee Assistance and Wellness Programs
• Parenting Benefits
• Employee Discount Programs
• Pet insurance
• Ryan Foundation – charitable matching funds
• Paid Time for Volunteer Events

Disclaimer:

Eligibility may vary based on factors such as role, hours worked, employment status, length of service, location, and other considerations. Detailed information will be shared with eligible candidates during the hiring process, and the official terms and conditions will be outlined in each individual offer document.

Company Culture:

With more than 80 years in business and 17 offices (and growing!), Ryan offers comprehensive commercial real estate solutions to customers across the US. We bring a collaborative, relationship-driven approach to delivering spaces where people thrive and businesses succeed. Join a company with an outstanding culture and competitive benefits. At Ryan, we don’t just build buildings – we build stories.

Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

EEO Policy and Reasonable Accommodation Notice

Ryan Companies US, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

For information about your rights under Equal Employment Opportunity, CLICK HERE. If we can help accommodate a disability during any portion of the application or hiring process, please email [e-mail]. Reasonable accommodations will be determined on a case-by-case.

Notice to Candidates:

Please be advised that initial outreach regarding employment at Ryan Companies will only occur via email from the domain @ryancompanies.com email address. If you recieve communication from someone you believe is impersonating Ryan Companies, please report it to us at [e-mail]

Notice to Candidates (second occurrence):

If you receive communication from someone you believe is impersonating Ryan Companies, please report it to us at [e-mail]