Real Estate Coordinator

Ryan Companies US, Inc.; Phoenix (AZ); On-site; USD 50,000 - 74,000; Full time

Benefits offered by this job

Medical, Dental and Vision

retirement benefits

Flexible Spending Accounts

Life Insurance

Disability Insurance

Paid Time Off

Employee Assistance Programs

Volunteer time

Job summary

Ryan Companies US, Inc., an industry leader in commercial real estate, seeks a Real Estate Coordinator to join our team in Chicago. This in-office, full-time role supports a portfolio of commercial properties by handling administrative tasks, tenant communications, and billing processes.

You will coordinate tenant service requests, process property invoices and rent statements, assist with lease administration and document storage, and help maintain Certificates of Insurance for vendors and

Qualifications

• 2+ years of administrative experience in real estate or related field.
• Strong organizational skills.
• Basic accounting/financial knowledge.
• Proficiency in MS Word and Excel.
• Experience with property management billing and processes.

Responsibilities

• Communicate with external customers, subcontractors and tenants.
• Coordinate tenant service requests.
• Process property invoices for manager approval; include vendor and account coding.
• Process monthly rent statements and submit to tenants.
• Assist with lease administration and document storage.
• Maintain Certificates of Insurance for vendors and tenants.
• Coordinate vendor access and compliance with building rules.

Skills

Administrative experience

Organizational skills

MS Word

MS Excel

Accounting basics

Tools

Property management software

Job description

Job Description

Ryan Companies US, Inc., an industry leader in commercial real estate, has an immediate career opportunity for a Real Estate Coordinator to join our team in Chicago!

This individual will work closely with and administratively support a portfolio of our commercial properties. This will be an in office, full-time, Monday - Friday role with the potential to work from home one day per week.

Some things you can expect to do

• Communicate and work with external customers, subcontractors and tenants.
• Coordinate tenant service requests.
• Process property invoices on a regular basis for manager approval; preparation includes checking math, inserting vendor and account code information, copying and filing.
• Process monthly rent statements and submit to tenants as required.
• Assist with planning tenant appreciation events.
• Track utility and supply usage amounts on a weekly/monthly basis.
• Maintain and update Certificates of Insurance for service vendors and tenants.
• Assist with lease administration and document storage
• Coordinate vendor access and compliance with building rules
• General administrative duties as required by team/department.

Job Requirements

• 2+ years of strong administrative experience, with an interest in real estate management
• Strong organizational skills
• Basic accounting/financial knowledge
• Intermediate to advanced level of understanding with MS Word and Excel

You will really stand out if you have

• Experience in real estate management

Compensation

The base pay is $23.80 - $35.67 per hour ($49,500 - $74,200 per year). The base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills and abilities. Position may be eligible for additional compensation that may include commission and/or an incentive program.

Eligibility

Position requires verification of employment to work in the U.S.

Benefits

• Competitive Salary
• Medical, Dental and Vision Benefits
• Retirement and Savings Benefits
• Flexible Spending and Health Savings Accounts
• Life Insurance
• Short-Term and Long-Term Disability
• Educational Assistance
• Paid Time Off (PTO)
• Employee Assistance and Wellness Programs
• Parenting Benefits
• Employee Discount Programs
• Pet insurance
• Ryan Foundation - charitable matching funds
• Paid Time for Volunteer Events

Candidate Requirements

• Minimum two years experience in property management.
• Strong knowledge of property management billing and process software.
• Strong knowledge of Microsoft Office Suite.
• Ability to assist in the budgeting process with a good knowledge of accounting.
• Able to train/mentor entry-level Property Assistant.
• Demonstrated commitment to exceeding internal and external customer expectations.
• Strong analytical skills; good mathematical aptitude.
• Strong knowledge of property management terminology and processes.

Disclaimer: Eligibility may vary based on factors such as role, hours worked, employment status, length of service, location, and other considerations. Detailed information will be shared with eligible candidates during the hiring process, and the official terms and conditions will be outlined in each individual offer document.

Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.