Hybrid Proposals Marketing Specialist

KPFF Consulting Engineers; Irvine (CA); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

7 paid holidays

2 weeks vacation

401(k) 3% match

Paid family leave

Hybrid schedule

Cell phone stipend

Job summary

KPFF Consulting Engineers in Irvine, CA seeks a Marketing Proposal Coordinator to join the marketing team. This role supports proposal and pursuit efforts and helps develop marketing materials across the firm.

You will coordinate deadlines, prepare client-facing deliverables, and work with Principals, engineers, and internal teams to ensure timely submissions. The position requires strong organization, attention to detail, and the ability to manage multiple assignments in a fast-paced,

Qualifications

• 3+ years of marketing experience (AEC or professional services preferred).
• Associate's degree in Marketing, Communications, or related field.
• Strong proficiency in Adobe InDesign.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote).
• Experience with Microsoft Teams and SharePoint.
• General proficiency working in a PC/Windows-based environment.
• Strong written and verbal communication skills with a command of grammar and clarity.
• Ability to manage multiple deadlines daily in a fast-paced environment.
• Availability to work standard business hours (Monday through Friday).

Responsibilities

• Support the preparation of proposals, SOQs, and qualification packages.
• Coordinate deadlines, submission requirements, and deliverables.
• Collaborate with technical staff to gather and organize content.
• Draft and edit proposal narratives, project descriptions, and team resumes.
• Format and assemble documents using KPFF and client templates.
• Produce polished, client-ready deliverables under deadline.
• Communicate with clients and KPFF Principals to coordinate submission requirements and schedules.
• Maintain and update staff resumes and project sheets in Unanet.
• Ensure consistency, accuracy, and quality across all materials.
• Work closely with marketing team members, KPFF Leadership, engineers and project managers, and other internal teams.
• Support team efforts to meet deadlines and deliver high-quality work.

Skills

Marketing experience

Deadline management

Strong communication

Education

Associate's degree in Marketing or Communications

Bachelor's degree preferred

Tools

Adobe InDesign

Microsoft Office Suite

Teams and SharePoint

Unanet

Job description

KPFF Consulting Engineers in Irvine, CA seeks a Marketing Proposal Coordinator to join the marketing team. This role supports proposal and pursuit efforts and helps develop marketing materials across the firm.

You will coordinate deadlines, prepare client-facing deliverables, and work with Principals, engineers, and internal teams to ensure timely submissions. The position requires strong organization, attention to detail, and the ability to manage multiple assignments in a fast-paced,