Hybrid Project Coordinator - Operations & Documentation

Toole Design, Inc.; Los Angeles (CA); Hybrid; USD 68,000 - 78,000; Full time

Benefits offered by this job

Hybrid schedule

Paid holidays

PTO accrual

Employee ownership

Benefits package

Job summary

Toole Design, Inc. in Los Angeles, CA, is seeking a Project Coordinator to support the Project Operations team by keeping project information organized, coordinating administrative processes, and helping project teams stay on track.

The role requires 3-5 years of experience in a related field, strong Excel and Office skills, ERP system familiarity (Deltek Vantagepoint preferred), and a collaborative, service-oriented approach in a hybrid work environment with 3 days in the office and 2 days

Qualifications

• 3-5 years of experience in a business environment, project coordination, or administrative support.
• Basic knowledge of project management principles.
• Basic understanding of Accounts Payable/Receivable processes.
• Strong proficiency with Microsoft Excel and the Microsoft Office Suite.
• Experience with an ERP system (Deltek Vantagepoint preferred but not required).
• Experience with Supplier Diversity Management software is preferred but not required.
• Excellent organizational, time management, and problem-solving skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• A collaborative, service-oriented approach and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide project coordination and administrative support that helps project teams remain organized, accurate, and on schedule.
• Assist with project setup, documentation, compliance tracking, invoicing support, and coordination across multiple departments.
• Ensure project information is current and complete; maintain attention to detail and service-oriented approach.

Skills

Project coordination

Project management

AP/AR knowledge

Excel

MS Office

ERP systems

Supplier diversity

Organizational skills

Time management

Problem solving

Attention to detail

Communication skills

Collaboration

Education

Business degree

Tools

Deltek Vantagepoint

Job description

Toole Design, Inc. in Los Angeles, CA, is seeking a Project Coordinator to support the Project Operations team by keeping project information organized, coordinating administrative processes, and helping project teams stay on track.

The role requires 3-5 years of experience in a related field, strong Excel and Office skills, ERP system familiarity (Deltek Vantagepoint preferred), and a collaborative, service-oriented approach in a hybrid work environment with 3 days in the office and 2 days