Project Coordinator

Toole Design, Inc.; Portland (OR); Hybrid; USD 61,000 - 71,000; Full time

Benefits offered by this job

Flexible hybrid schedule

8 paid holidays; 16 days PTO

Employee ownership

Competitive benefits

Transportation perks

Job summary

Toole Design, Inc. seeks a Project Coordinator to support our Project Operations team, keeping project information organized, handling administrative tasks, and helping teams stay on track.

We offer a collaborative, hybrid work schedule, employee ownership, and generous benefits to grow your career while contributing to safer, more inclusive transportation projects.

Qualifications

• 3-5 years of experience in a business environment, project coordination, or administrative support role.
• Basic knowledge of project management principles.
• Basic understanding of Accounts Payable/Receivable processes.
• Strong proficiency with Microsoft Excel and the Microsoft Office Suite.
• Experience with an ERP system (Deltek Vantagepoint preferred).
• Experience with Supplier Diversity Management software is preferred.
• Excellent organizational, time management, and problem-solving skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• A collaborative, service-oriented approach and ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide project coordination and administrative support to keep project information organized and on schedule.
• Assist with project setup, documentation, compliance tracking, invoicing support, and cross‑department coordination.
• Ensure project information is current and complete and maintain accurate records.

Skills

Project coordination

PM basics

AP/AR basics

Excel

Deltek Vantagepoint

Supplier diversity software

Organizational skills

Time management

Communication

Collaboration

Education

Business degree

Tools

Deltek Vantagepoint

Job description

At Toole Design, we're leading the way in creating safer, more connected communities through sustainable multimodal transportation design. We're looking for a Project Coordinator to join our Project Operations team, someone who's energized to support and strengthen impactful transportation projects by keeping project information organized, coordinating administrative processes, and helping project teams stay on track.

Why You'll Love Working Here

We are an employee-owned, purpose-driven team of engineers, planners, landscape architects, and urban designers who believe streets and public spaces should work for everyone . At Toole Design, you'll work alongside thought leaders and industry experts who are committed to mentoring and helping you grow your expertise. We offer:

We offer:

• A collaborative, inclusive culture that supports your growth and advancement
• A flexible hybrid schedule: 3 days in the office and 2 days remotely
• 8 paid holidays; and 16 days of PTO accrual annually
• Competitive salary, excellent benefits, and transportation perks: Benefits and Support
• The opportunity to support projects that improve lives-advancing safe, inclusive design grounded in ethics, empathy, and equity
• Employee-ownership, so we all share in the success we build together -- and the financial security that comes with it

What You'll Do

As a Project Coordinator, you'll provide project coordination and administrative support that helps our project teams remain organized, accurate, and on schedule. You'll assist with project setup, documentation, compliance tracking, invoicing support, and coordination across multiple departments while ensuring project information is current and complete. Your attention to detail, organization, and service-oriented approach will help teams deliver successful projects.

What You Bring:

• 3-5 years of experience in a business environment, project coordination, or administrative support role, or a business-focused degree with relevant experience
• Basic knowledge of project management principles
• Basic understanding of Accounts Payable/Receivable processes strongly preferred
• Strong proficiency with Microsoft Excel and the Microsoft Office Suite
• Experience working with an ERP system (Deltek Vantagepoint preferred but not required)
• Experience with Supplier Diversity Management software is preferred but not required
• Excellent organizational, time management, and problem-solving skills
• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• A collaborative, service-oriented approach and the ability to manage multiple priorities in a fast-paced environment

We are targeting a salary range of $61,000 to $71,000 for this position with flexibility for well-qualified candidates.

Questions, assistance or accommodations? Contact [e-mail] or call 301-927-1900, press 5.

At Toole Design, we foster a collaborative culture and welcome people of all backgrounds to help build more inclusive communities. We strongly encourage women and applicants from underrepresented communities - people of color, LGBTQIA+, immigrants, first-generation college students/graduates, those with disabilities and people at all the intersections in between - to apply. We're proud that about half our managers are women and we are committed to diverse leadership that reflects the communities we serve. Toole Design is a woman-owned, equal opportunity employer (EO/AA/VEV/Disabled employer).

For more information about Toole Design, visit our website and follow us on LinkedIn, Instagram, or Facebook