Hybrid Project Coordinator: Admin & Scheduling

Toole Design Group; Los Angeles (CA); Hybrid; USD 68,000 - 78,000; Full time

Benefits offered by this job

Hybrid schedule (Tue–Thu in office)

Paid holidays

PTO accrual

Employee-owned

Job summary

Toole Design in Los Angeles is seeking a Project Coordinator to support our Project Operations team with project setup, documentation, compliance tracking, invoicing support, and cross-department coordination for timely delivery.

Ideal candidates have 3–5 years of business or project coordination experience, strong Excel skills, and a service-oriented approach. We offer a hybrid schedule, holidays, PTO accrual, benefits, and employee ownership.

Qualifications

• 3–5 years of experience in a business environment, project coordination, or administrative support role.
• Basic knowledge of project management principles.
• Basic understanding of Accounts Payable/Receivable processes strongly preferred.
• Strong proficiency with Microsoft Excel and the Microsoft Office Suite.
• Experience working with an ERP system (Deltek Vantagepoint preferred but not required).
• Experience with Supplier Diversity Management software is preferred but not required.
• Excellent organizational, time management, and problem-solving skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• A collaborative, service-oriented approach and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide project coordination and administrative support to keep project teams organized and on schedule.
• Assist with project setup, documentation, compliance tracking, invoicing support, and cross-department coordination.
• Ensure project information is current and complete and that teams stay on track.
• Support multiple projects and adapt to a fast-paced environment.

Skills

Project coordination

Administrative support

Communication skills

Time management

Attention to detail

Education

Business-focused degree

Tools

Deltek Vantagepoint

Job description

Toole Design in Los Angeles is seeking a Project Coordinator to support our Project Operations team with project setup, documentation, compliance tracking, invoicing support, and cross-department coordination for timely delivery.

Ideal candidates have 3–5 years of business or project coordination experience, strong Excel skills, and a service-oriented approach. We offer a hybrid schedule, holidays, PTO accrual, benefits, and employee ownership.