Hybrid Project Coordinator & Admin

Instrata; Stuarts Draft (VA); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Growth Opportunities

Collaborative Culture

Competitive Pay

Tools & Training

Job summary

Instrata in Stuarts Draft, Virginia is looking for a Project Management Administrator. In this hybrid role, you will facilitate project execution by managing documentation, coordinating deliveries, and providing administrative support to Project Managers. The ideal candidate has 1–2 years of experience in project support and strong skills in Microsoft Office. This position offers opportunities for professional growth and direct impact on client success.

Qualifications

• 1–2 years in an administrative or project support role, preferably in construction, telecom, or technology.
• Field experience in structured cabling is a plus but not required.

Responsibilities

• Create, compile, and submit accurate project submittals and close-out packages.
• Maintain project documentation, plans, deliverables, and trackers in company and client systems.
• Schedule and track project material deliveries to align with field timelines.
• Assist Project Managers with scheduling, purchasing, and general project-related tasks.
• Help prepare reports, maintain logs, and support communication flow across teams.
• Assist with writing project content and communicating updates to internal and external stakeholders.

Skills

Attention to Detail

Time Management

Professional Communication

Technical Skills (Microsoft Office)

Collaboration

Confidentiality & Discretion

Education

High School Diploma or GED

Associate’s or equivalent experience preferred

Tools

Microsoft Office (Word, Excel, Outlook, MS Project)

Project tools (Bluebeam, PlanGrid, Smartsheet)

Job description

Instrata in Stuarts Draft, Virginia is looking for a Project Management Administrator. In this hybrid role, you will facilitate project execution by managing documentation, coordinating deliveries, and providing administrative support to Project Managers. The ideal candidate has 1–2 years of experience in project support and strong skills in Microsoft Office. This position offers opportunities for professional growth and direct impact on client success.