Project Coordinator

DEW Softech Inc; Newark (DE); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Flexible work from home options

Job summary

DEW Softech Inc is seeking a Project Coordinator for a long-term opportunity based in Newark, DE, with a hybrid work model. This role involves providing essential administrative support to project teams and ensuring effective communication among stakeholders. The ideal candidate will assist project managers in coordinating activities, maintaining documentation, tracking progress, and organizing project meetings.

The Project Coordinator should have a Bachelor’s degree in a related field and at least 2 years of experience in project coordination or administrative roles. Proficiency in Microsoft Office Suite and strong organizational skills are essential. Flexible work-from-home options are available.

Qualifications

• 2+ years of experience in a project coordination or administrative support role.
• Proficiency with collaboration tools like Teams or SharePoint.
• Strong ability to manage multiple tasks and priorities.

Responsibilities

• Assist project managers in planning and coordinating project activities.
• Maintain project documentation including status reports and action logs.
• Organize project meetings and track milestones and deadlines.
• Serve as a liaison between project teams and stakeholders.
• Monitor project budgets and expenditures.

Skills

Organizational skills

Communication skills

Proficiency with Microsoft Office Suite

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Tools

MS Project

Asana

Jira

SharePoint

Job description

Project Coordinator

Location: Newark, DE (Hybrid)

Duration: 12+ Months

Job Description

We are looking for a Project Coordinator for a long-term opportunity that is hybrid in Newark, DE. The Project Coordinator will provide essential administrative and operational support to project teams and the Project Management Office (PMO). This role is responsible for coordinating project activities, maintaining documentation, tracking progress, and ensuring effective communication among stakeholders. The Project Coordinator plays a critical role in keeping projects organized, on schedule, and within scope by managing logistics and supporting project managers throughout the project lifecycle.

What You’ll Do

• Project Coordination & Support: Assist project managers in planning, scheduling, and coordinating project activities across multiple workstreams
• Maintain comprehensive project documentation, including project plans, status reports, meeting minutes, and action logs.
• Track project milestones, deliverables, and deadlines; proactively flag risks or delays to the project manager
• Organize and facilitate project meetings, prepare agendas, and distribute meeting notes and follow-up items
• Documentation & Reporting: Develop and maintain project files, databases, and tracking systems in accordance with organizational standards
• Prepare regular status reports, dashboards, and executive summaries for internal and external stakeholders
• Ensure version control and proper archiving of all project-related documents
• Support the creation and maintenance of project charters, statements of work, and change requests
• Communication & Stakeholder Coordination: Serve as a liaison between project teams, clients, vendors, and leadership to ensure alignment and timely information flow
• Manage project communication channels, including email distribution lists, shared drives, and collaboration platforms
• Coordinate with cross-functional teams to gather updates and resolve scheduling conflicts
• Budget & Resource Tracking: Monitor project budgets and expenditures; flag variances and assist with cost reporting
• Coordinate procurement activities, including vendor onboarding, purchase orders, and invoice tracking
• Assist with resource allocation tracking and capacity planning support
• Administrative Support: Manage calendars, travel arrangements, and logistics for project team members and stakeholders
• Maintain project management tools and systems (e.g., MS Project, Asana, Jira, SharePoint)
• Support onboarding of new project team members and ensure access to necessary tools and resources

What You’ll Need

• Bachelor’s degree in Business Administration, Project Management, Communications, or a related field (or equivalent experience)
• 2+ years of experience in a project coordination, administrative, or operations support role
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams or SharePoint
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously
• Excellent written and verbal communication skills
• Attention to detail and a commitment to accuracy in documentation and reporting

Preferred

• Experience with project management tools such as MS Project, Jira, Asana, Smartsheet, or Monday.com
• Familiarity with project management methodologies (Agile, Waterfall, PMP, CAPM)
• Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) certification, or willingness to obtain
• Experience working in a PMO environment or within a matrixed organization.

Physical Demands

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards
• Sedentary work involving sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

Benefits

Flexible work from home options available.