Project & Administrative Coordinator

Transition Management Corp.; Stamford (CT); Hybrid; USD 52,000 - 58,000; Full time

Job summary

Transition Management Corp. is seeking a proactive Project and Administrative Coordinator to support the Head of Facilities Operations & Corporate Services.

The role blends high-level administrative duties with project coordination across global offices, reporting to the AGM of US Regionals. The ideal candidate has 1–3 years of relevant experience, can manage complex calendars, travel, and expenses, and is proficient with AI tools and MS Office.

Qualifications

• Bachelor's degree required.
• 1–3 years of administrative or project coordination experience.
• Experience managing calendars, travel, and expenses.
• Experience supporting onsite events and meetings.
• Familiarity with AI tools at a foundational level and willingness to learn new technologies to support administrative tasks.
• Strong organizational and communication skills with attention to detail.
• Proficiency in Microsoft Office Suite and project management tools.
• Professionalism and discretion with sensitive information.

Responsibilities

• Prepare meeting agendas, capture notes, drive project timelines, and maintain action item trackers.
• Liaise with stakeholders and cross-functional partners.
• Support AI program through administrative project support and executive-facing materials.
• Assist in large firmwide events and projects, including onsite setup and logistics.
• Create polished, brand-aligned presentations and communications.
• Support regional facilities operations and standardize best practices across offices.
• Maintain training trackers and compliance with required learning.

Skills

Calendar management

Travel planning

Expense management

Event coordination

Executive communications

Microsoft Office

AI tools

Project coordination

Confidential information handling

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office Suite

Project management tools

Job description

Job Description

Position: Project and Administrative Coordinator

Reports To: Head of Facilities Operations & Corporate Services

Work Location: New York, NY or Stamford, CT (This person can be based out of the NYC office located at 55 Hudson Yards, or out of the Stamford, CT office located at 72 Cummings Point RD)

An individual based out of the NYC office should be willing to travel to the CT office 2 days a week.

FLSA Status: Non-Exempt

Position Overview

TMC is seeking a proactive, detail-oriented Project and Administrative Coordinator with 1-3 years of experience.

This role will support the Head of Facilities Operations & Corporate Services and the AGM of US Regionals, and combines high-level administrative support with project coordination responsibilities, ensuring the smooth execution of strategic initiatives, events, and day-to-day operations across global offices.

Project Coordination

• Prepare meeting agendas, capture notes, drive project timelines, manage detailed plans, and maintain action item trackers.
• Liaise with stakeholders and cross-functional partners.
• Support department AI program through administrative project support, developing executive-facing decks, communications, and deliverables.

Event/Meeting Support

• Assist in large, firmwide event and project coordination to ensure seamless, high-quality end-user experiences, including onsite setup, event curation, communications, and day-of execution.
• Track critical event assets such as meeting notes, invoices, contracts, scheduling, budget, event procedures, insurance requests, transportation, security and vendor management, while driving accountability and ensuring deadlines are met.

Executive Communications

• Create polished, brand-aligned presentations, one-pagers, and communications.
• Translate complex updates into clear, compelling visual communications.

Regional Facilities Support

• Support the AGM of Facilities in our regional office locations with operational efficiency efforts.

Strategic Initiatives & Compliance

• Maintain training trackers and ensure staffing compliance with required learning.
• Collaborate with global office leads to standardize best practices and ensure alignment. Update organizational charts.
• Assist with global facilities operating guidelines, workplace health and safety, and business continuity.
• Support the Head of Facilities Operations & Corporate Services on confidential HR workstreams and department initiatives.

Employee Intranet Administrator Responsibilities

• Act as the department’s employee intranet administrator, managing content updates, branding and ensuring accurate, up-to-date information on the intranet, under the supervision of AGM.

Administrative Support

• Manage complex calendars, coordinate travel, and track/manage expenses.
• Serve as a gatekeeper, prioritize incoming requests, and handle confidential information.

Qualifications

• Bachelor's degree
• 1-3 years of experience in administrative or project coordination roles
• Proven ability to manage calendars, travel, and expenses
• Experience supporting onsite events and meetings
• Familiarity with AI tools at a foundational level and willingness to learn new technologies to support administrative, project coordination, and communication tasks
• Strong organizational and communication skills with attention to detail
• Proficiency in Microsoft Office Suite and project management tools
• Professionalism and discretion in handling sensitive and confidential information

• Transition Management is an equal opportunity employer. Qualified candidates are considered for employment without regard to race, religion, gender, gender identity, sexual orientation, national origin, age, military or veteran status, disability, or any other characteristic protected by applicable law.***

Hourly rate: $38 USD - $42 USD