Hybrid Project Coordinator - Path to Office Manager

Career Group; Miami (FL); Hybrid; USD 38,000 - 54,000; Full time

Job summary

Career Group in Miami is seeking a proactive Project Coordinator to support a busy, professional services team. The role blends administrative, project coordination, office management, and marketing duties in a hybrid setup (on-site Monday–Thursday, Friday remote).

You will prepare client-facing materials, manage schedules, and contribute to a positive office culture. The ideal candidate has 2–4 years in admin/project coordination, with strong PowerPoint/Word/Outlook/Excel skills.

Qualifications

• 2–4 years of experience in administration, project coordination, office support, or related role.
• Experience in professional services, consulting, financial services, legal, accounting, private equity, recruiting, or similar environment is a plus but not required.
• Strong proficiency with Microsoft PowerPoint, Word, Outlook, and Excel.
• Excellent document formatting and presentation-building skills.
• Highly organized with exceptional attention to detail.
• Strong written and verbal communication skills.
• Confident communicating with senior-level professionals.
• Proactive and able to own tasks without direction.
• Ability to prioritize multiple deadlines and shifting responsibilities.

Responsibilities

• Provide day-to-day administrative and project coordination support to Principals, Partners, and Consultants.
• Prepare and update weekly project/search update presentations using PowerPoint and PDF.
• Create and format professional profiles, resumes, reports, presentations, and other client-facing documentation.
• Assist with preparation of pitch decks and new business materials.
• Ensure presentations and documents are accurate, polished, and timely.
• Coordinate multiple projects and administrative priorities simultaneously.
• Proactively identify outstanding tasks and follow up with team members to keep projects moving.

Skills

Communication

Organization

Proactive

Scheduling

Education

Bachelor’s degree not required

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Career Group in Miami is seeking a proactive Project Coordinator to support a busy, professional services team. The role blends administrative, project coordination, office management, and marketing duties in a hybrid setup (on-site Monday–Thursday, Friday remote).

You will prepare client-facing materials, manage schedules, and contribute to a positive office culture. The ideal candidate has 2–4 years in admin/project coordination, with strong PowerPoint/Word/Outlook/Excel skills.