Hybrid Project Accounting Coordinator – Billing & WIP

Instrata; Trenton (NJ); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Instrata is seeking a Project Accounting Coordinator for a hybrid role in Trenton, NJ. You will support project financials from setup through close, coordinate billing, and produce WIP reports, collaborating with project managers and Finance.

The ideal candidate has at least 2 years in project accounting, experience with ERP systems (Foundation/CMiC preferred), and strong Excel/organizational skills. On-site presence required initially, then two days weekly.

Qualifications

• Minimum of 2 years of project accounting experience required.
• Construction industry experience preferred but not required.
• Experience with job costing, contract billing, and project financial reporting preferred.
• Experience with ERP/accounting systems Foundation and/or CMiC strongly preferred.
• High school diploma or equivalent required; associate or bachelor’s degree preferred.

Responsibilities

• Set up new projects in the ERP system per company policies, including project billing and supporting documentation.
• Maintain project taxability documents, including sales and use tax exemption certificates.
• Facilitate project financial closeout, including change orders and final billing.
• Coordinate with project managers and clients to prepare and distribute billing documents.
• Prepare regular project financial reports for managers and stakeholders.
• Review invoices for alignment with contracts and milestones.
• Assist with project cost analysis to assess profitability.
• Enter and maintain change orders in the ERP system.
• Manage subcontractor onboarding with Legal and Operations.
• Support audits related to project financial activity and documentation.

Skills

ERP accounting systems

MS Excel

Attention to detail

Time management

Organization

Communication

Problem solving

Education

High school diploma

Associate or bachelor’s degree in accounting/finance

Tools

Foundation ERP

CMiC

Job description

Instrata is seeking a Project Accounting Coordinator for a hybrid role in Trenton, NJ. You will support project financials from setup through close, coordinate billing, and produce WIP reports, collaborating with project managers and Finance.

The ideal candidate has at least 2 years in project accounting, experience with ERP systems (Foundation/CMiC preferred), and strong Excel/organizational skills. On-site presence required initially, then two days weekly.