Project Billing & Accounting Coordinator (Hybrid)

Exponent Inc.; Phoenix (AZ); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Exponent Inc. is seeking a Project Accounting/Billing Coordinator in Phoenix, AZ to process client invoices and support financial reporting.

You will work with project managers and internal teams to ensure accuracy, timely delivery, and proper approvals on invoices for a fast-paced, professional services environment. The role requires strong attention to detail, experience with invoicing portals, and the ability to thrive in a hybrid work arrangement with three days in the office.

Qualifications

• Bachelor’s degree in Business Administration, Accounting or 3–4 years of related experience.
• Working knowledge of invoicing, A/R, and A/P processes.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills and attention to detail.
• Excellent written and verbal communication with customer service orientation.
• Experience with hybrid work schedules is preferred.

Responsibilities

• Distribute and process monthly electronic invoices and upload them to client portals.
• Coordinate with project managers and stakeholders for invoice approvals.
• Explain invoicing procedures and client billing requirements.
• Communicate with clients across industries to support billing.
• Reconcile project and client accounts and resolve discrepancies.
• Assist with budget monitoring, invoicing, and revenue recognition.
• Prepare month-end billing and financial reports and assist audits.
• Review unbilled aging reports to ensure timely billing.
• Maintain project billing terms and invoicing requirements.
• Collaborate with Accounts Receivable to process adjustments and refunds.
• Support multiple offices and special accounting projects.
• Assist with process improvements and automation initiatives.

Skills

Invoicing processes

Accounts receivable

LEDES billing

Microsoft Office

Communication

Problem solving

Time management

Education

Bachelor’s degree in Business Administration, Accounting

Tools

LEDES billing files

Electronic invoicing portals

Accounting system

Job description

Exponent Inc. is seeking a Project Accounting/Billing Coordinator in Phoenix, AZ to process client invoices and support financial reporting.

You will work with project managers and internal teams to ensure accuracy, timely delivery, and proper approvals on invoices for a fast-paced, professional services environment. The role requires strong attention to detail, experience with invoicing portals, and the ability to thrive in a hybrid work arrangement with three days in the office.