Hybrid Project Accountant — Billing & WIP Specialist

Aston Carter; Hopkins (MN); Hybrid; USD 50,000 - 53,000; Part time

Job summary

Aston Carter is seeking a Project Accountant to support the full financial lifecycle of client projects from proposal through closeout within a hybrid Hopkins, MN environment. The role partners with project managers to ensure accurate billing, revenue recognition, and financial reporting across complex projects.

This position emphasizes intercompany accounting, WIP analysis, and detailed invoicing while providing growth opportunities in a consulting-style workplace.

Qualifications

• 2+ years of project accounting experience, preferably supporting multiple concurrent projects.
• 4+ years of overall accounting experience in a professional or industrial environment.
• 2+ years of construction billing experience, including AIA billing, time and materials billing, and work-in-progress (WIP) billing.
• Hands-on experience with project accounting systems and tools used for project setup, billing, and reporting.
• Proficiency in preparing, reviewing, and submitting client invoices with a high degree of accuracy.
• Ability to interpret and apply different billing structures such as cost-plus, cost-plus-to-a-maximum, and lump-sum contracts.
• Experience reviewing and approving project-related vendor purchase orders and invoices.
• Strong understanding of project financial concepts, including estimated cost-to-complete, WIP, and variance analysis.
• Knowledge of multi-company project postings and intercompany revenue and expense allocations.
• Experience managing project accounts receivable, collections, and resolving cash receipt discrepancies.
• Working knowledge of U.S. sales tax laws as they apply to professional services and project materials.
• Demonstrated ability to close out projects, ensuring all billings are complete and commitments are resolved.
• Experience with lien waivers and related documentation in a project or construction environment.
• Strong attention to detail, accuracy, and organizational skills.
• Effective communication skills for collaborating with project managers, clients, and internal teams.

Responsibilities

• Collaborate with project managers on all accounting aspects of projects from initial proposal through final closeout.
• Validate that project proposals, purchase orders, and internal project setup documents are complete, accurate, and aligned with contract terms.
• Set up and maintain client projects within the project accounting system to ensure accurate billing, revenue recognition, and financial reporting.
• Interpret and apply different types of billing arrangements, including cost-plus, cost-plus-to-a-maximum, and lump-sum contracts, and ensure invoices reflect the appropriate structure and level of detail.
• Prepare, review, and submit client invoices accurately and on time, ensuring compliance with contractual and client-specific requirements.
• Review and approve project-related vendor purchase orders and invoices, confirming proper coding and alignment with project budgets and contracts.
• Conduct frequent project financial reviews, including validating estimated cost-to-complete calculations, monitoring month-end over/under work-in-progress (WIP), and analyzing project variances.
• Understand and process multi-company project postings for revenue and expenses, ensuring proper allocation and intercompany accounting.
• Manage project accounts receivable and collections, including monitoring aging, following up on outstanding balances, and resolving billing or payment issues.
• Research and resolve cash receipt discrepancies to ensure accurate application of payments to client accounts and projects.
• Apply knowledge of U.S. sales tax laws as they relate to professional services and project materials, ensuring correct tax treatment on billings.
• Close out projects upon completion, confirming all billable work has been invoiced and all commitments, purchase orders, and open items are resolved.
• Prepare and maintain lien waivers and other project-related financial documentation as needed to support billing and collections.
• Support continuous improvement of project accounting processes and contribute to a culture of financial accuracy and accountability.

Skills

Project accounting

Accounting experience

Construction billing

Project accounting systems

Invoicing accuracy

Billing structures

Vendor approvals

WIP analysis

Intercompany postings

Accounts receivable

Sales tax knowledge

Project closeout

Lien waivers

Detail-oriented

Communication skills

Education

Bachelors degree

Construction accounting

Engineering experience

Consulting environment

Job description

Aston Carter is seeking a Project Accountant to support the full financial lifecycle of client projects from proposal through closeout within a hybrid Hopkins, MN environment. The role partners with project managers to ensure accurate billing, revenue recognition, and financial reporting across complex projects.

This position emphasizes intercompany accounting, WIP analysis, and detailed invoicing while providing growth opportunities in a consulting-style workplace.