Hybrid Programs & Events Coordinator

New York City Bar Association; New York (NY); Hybrid; USD 50,000 - 52,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

Job summary

The New York City Bar Association is seeking a Programs and Events Coordinator to support live, hybrid, and virtual programs. This hybrid role reports to the Director, Membership & Customer Relations and will coordinate timelines, speakers, and materials while liaising with internal teams and vendors.

Ideal candidates have 1+ year of experience, strong organization, communication, and customer service skills, with the ability to work evenings or early mornings as needed and occasional local

Qualifications

• Associate level degree or higher, or equivalent experience.
• Minimum 1 year of relevant work experience.
• Strong data entry and general computer skills including Microsoft Office Suite.
• Excellent proofreading and communication skills (both verbal and written).
• Proactive and detail-oriented with excellent organizational skills.
• Strong time management skills and successfully prioritize workload.
• Ability and desire to provide excellent customer service.
• Can successfully work collaboratively as part of a team as well as independently
• Must be flexible to work evening hours and early mornings, as needed for programs held before and after general work hours. Occasional local travel may be required to visit law firms.

Responsibilities

• Support all aspects of program and event coordination from initial planning through post-event follow-up.
• Assist with the development and maintenance of program timelines, faculty and speaker lists, agendas, and event materials.
• Coordinate with internal departments, speakers, vendors, and other stakeholders to ensure program requirements and deadlines are met.
• Manage event logistics, including scheduling, room reservations, catering, audiovisual needs, presentation materials, and attendee communications.
• Work closely with internal teams and third-party vendors to coordinate speaker, presentation, technology, and technical requirements.
• Support the successful production and delivery of live, hybrid, and virtual events by ensuring all logistical and technical components are in place.
• Provide onsite event support, including registration, attendee check-in and check-out, room setup, speaker assistance, announcements, and distribution of program materials.
• Assist with the preparation and issuance of certificates of completion and other post-program documentation, as applicable.
• Maintain event records, registration data, and program-related files.
• Perform other duties as assigned.

Skills

Data entry

Computer skills

Microsoft Office

Proofreading

Communication

Organizational skills

Time management

Customer service

Teamwork

Flexibility

Education

Associate degree or higher

Tools

Microsoft Office

Job description

The New York City Bar Association is seeking a Programs and Events Coordinator to support live, hybrid, and virtual programs. This hybrid role reports to the Director, Membership & Customer Relations and will coordinate timelines, speakers, and materials while liaising with internal teams and vendors.

Ideal candidates have 1+ year of experience, strong organization, communication, and customer service skills, with the ability to work evenings or early mornings as needed and occasional local