Programs and Events Coordinator

New York City Bar Association; New York (NY); Hybrid; USD 50,000 - 52,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

Job summary

The New York City Bar Association is seeking a Programs and Events Coordinator to support live, hybrid, and virtual programs. This hybrid role reports to the Director, Membership & Customer Relations and will coordinate timelines, speakers, and materials while liaising with internal teams and vendors.

Ideal candidates have 1+ year of experience, strong organization, communication, and customer service skills, with the ability to work evenings or early mornings as needed and occasional local

Qualifications

• Associate level degree or higher, or equivalent experience.
• Minimum 1 year of relevant work experience.
• Strong data entry and general computer skills including Microsoft Office Suite.
• Excellent proofreading and communication skills (both verbal and written).
• Proactive and detail-oriented with excellent organizational skills.
• Strong time management skills and successfully prioritize workload.
• Ability and desire to provide excellent customer service.
• Can successfully work collaboratively as part of a team as well as independently
• Must be flexible to work evening hours and early mornings, as needed for programs held before and after general work hours. Occasional local travel may be required to visit law firms.

Responsibilities

• Support all aspects of program and event coordination from initial planning through post-event follow-up.
• Assist with the development and maintenance of program timelines, faculty and speaker lists, agendas, and event materials.
• Coordinate with internal departments, speakers, vendors, and other stakeholders to ensure program requirements and deadlines are met.
• Manage event logistics, including scheduling, room reservations, catering, audiovisual needs, presentation materials, and attendee communications.
• Work closely with internal teams and third-party vendors to coordinate speaker, presentation, technology, and technical requirements.
• Support the successful production and delivery of live, hybrid, and virtual events by ensuring all logistical and technical components are in place.
• Provide onsite event support, including registration, attendee check-in and check-out, room setup, speaker assistance, announcements, and distribution of program materials.
• Assist with the preparation and issuance of certificates of completion and other post-program documentation, as applicable.
• Maintain event records, registration data, and program-related files.
• Perform other duties as assigned.

Skills

Data entry

Computer skills

Microsoft Office

Proofreading

Communication

Organizational skills

Time management

Customer service

Teamwork

Flexibility

Education

Associate degree or higher

Tools

Microsoft Office

Job description

POSITION:Programs and Events Coordinator

DEPARTMENT:Programs

POSITION REPORTS TO:Director, Membership & Customer Relations

LOCATION:Hybrid

FLSA STATUS:Non-exempt

The New York City Bar Association (City Bar), founded in 1870, is a voluntary association of lawyers and law students. The City Bar’s mission is to equip and mobilize a diverse legal profession to practice with excellence, promote reform of the law, and uphold the rule of law and access to justice in support of a fair society and the public interest in our community, our nation, and throughout the world.

DEPARTMENT FUNCTION

The Programs Department offers various types of programs for attorneys to update and continue their education in the law as well as earn required CLE credit. In addition to the approximately 130 discrete live programs, we offer live webcasts and on demand programs.

The Programs Department is committed to providing quality, timely and relevant programs to both newly admitted and experienced attorneys to serve the Bar’s members and the Bar-at-large. The excellent quality of the programs is on the level of long-standing organizations whose sole business purpose is CLE. In addition to New York, we are accredited in the States of California, New Jersey and Pennsylvania.

JOB FUNCTION

The Programs and Events Coordinator provides administrative and logistical support for the planning, coordination, and execution of live, hybrid, and virtual programs and events.

Essential Responsibilities

• Support all aspects of program and event coordination from initial planning through post-event follow-up.
• Assist with the development and maintenance of program timelines, faculty and speaker lists, agendas, and event materials.
• Coordinate with internal departments, speakers, vendors, and other stakeholders to ensure program requirements and deadlines are met.
• Manage event logistics, including scheduling, room reservations, catering, audiovisual needs, presentation materials, and attendee communications.
• Work closely with internal teams and third-party vendors to coordinate speaker, presentation, technology, and technical requirements.
• Support the successful production and delivery of live, hybrid, and virtual events by ensuring all logistical and technical components are in place.
• Provide onsite event support, including registration, attendee check-in and check-out, room setup, speaker assistance, announcements, and distribution of program materials.
• Assist with the preparation and issuance of certificates of completion and other post-program documentation, as applicable.
• Maintain event records, registration data, and program-related files.
• Perform other duties as assigned.

QUALIFICATIONS, SKILLS AND REQUIREMENTS

• Associate level degree or higher, or equivalent experience.
• Minimum 1 year of relevant work experience.
• Strong data entry and general computer skills including Microsoft Office Suite.
• Excellent proofreading and communication skills (both verbal and written).
• Proactive and detail-oriented with excellent organizational skills.
• Strong time management skills and successfully prioritize workload.
• Ability and desire to provide excellent customer service.
• Can successfully work collaboratively as part of a team as well as independently
• Must be flexible to work evening hours and early mornings, as needed for programs held before and after general work hours. Occasional local travel may be required to visit law firms.

Candidates must be authorized to work in the United States. We are not able to sponsor visas for this position.

This position will have a hybrid work schedule and employee’s flexibility is required for the days scheduled to be in the office (generally 2-3 days each week). In-person attendance is required for certain events and meetings, with advance notice. The hybrid schedule is subject to review and revision based on the departmental needs.

The annualized salary for this role is in the $50,000 to $52,000 range based on a 35-hour work week, plus additional pay for hours worked over 35 each week. We provide a competitive benefits package including generous paid time off (vacation, personal, sick time, holidays including office closure during the last week of the calendar year through New Year’s Day, day off for volunteer work, extra time off in summer), choice of medical plans (some offered at almost no cost to the employee), dental, vision, eligible for 401K when employment begins (with discretionary employer match up to 3% after 1 year), life insurance, commuter benefits program, Employee Assistance Program, short-term/long-term disability insurance, free New York City Bar Association membership and CLE programs, employee discounts, and more!

We actively seek a diverse applicant pool and encourage candidates of all backgrounds and unique experiences to apply. We welcome diversity of all kinds. It is the policy of the City Bar to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, age, national origin, alienage or citizenship status, gender (including gender identity), sexual orientation, disability, arrest or conviction record, pregnancy, credit history, salary history, caregiver status, marital status, partnership status, or status as a victim of domestic violence, stalking and sex offenses, religion, sex, genetic information, military status, unemployment status or any other characteristic as protected by law. With regard to the Americans with Disabilities Act and other related laws, the organization will endeavor to make reasonable accommodations for persons due to their religious beliefs, disability, pregnancy, childbirth or related medical condition or because the individual was a victim of domestic violence, sexual violence or stalking.