Client Programs & Events Coordinator (Hybrid NYC)

Skadden, Arps...LLP; New York (NY); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health care

401(k) plan

Paid time off

Bonuses

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP in New York is seeking a Coordinator, Client Programs & Events to support planning, coordination, and execution of client-facing events, including CLE programs, seminars, webinars, and receptions.

You will collaborate with Business Development, practice groups, and partners to align event logistics with firm goals, manage registrations, on-site setup, budgets, and post-event reporting across New York and regional offices.

Qualifications

• Knowledge of CRM and dynamic databases.
• Proficiency in Outlook, Excel, PowerPoint; able to learn new software.
• Strong interpersonal and written communication skills.
• Attention to detail; ability to manage multiple projects in a fast-paced environment.
• Ability to handle confidential matters.
• Organize and prioritize work; work well independently and in a team.
• Flexibility to adjust hours to meet needs.
• Education and Experience: Bachelor's degree and minimum of three years in a professional services environment.

Responsibilities

• Assist in planning, coordination, and execution of client-facing events (CLEs, seminars, webinars, receptions).
• Coordinate client dinners, receptions, and in-house CLE presentations with limited supervision.
• Collaborate with Business Development and practice groups to align event logistics with firm goals.
• Manage event registrations, provide RSVP updates, and serve as contact for inquiries.
• Support on-site event setup and material preparation; staff events on-site.
• Reconcile post-event attendance, update CRM, report attendance, and collect feedback.
• Research venues and vendors; develop cost estimates and monitor budgets.
• Review restaurant agreements and understand firm contracting standards.
• Research promotional items and client gifts; coordinate ad-hoc mailings and inventory.
• Contribute to event tracking and data aggregation for reporting.
• Support adoption of new event-related processes and technology.
• Ensure CLE accreditation compliance where applicable.
• Adhere to firm brand and client service standards.
• Demonstrate strong communication with partners and senior clients.
• Synthesize information from multiple sources for clear communication.
• Manage firm resources and comply with policies.

Skills

CRM

Outlook

Excel

PowerPoint

Interpersonal skills

Written communication

Attention to detail

Multi-tasking

Independence

Flexibility

Education

Bachelor's degree

3+ years in professional services

Tools

CRM platforms

Outlook

Excel

PowerPoint

Job description

Skadden, Arps, Slate, Meagher & Flom LLP in New York is seeking a Coordinator, Client Programs & Events to support planning, coordination, and execution of client-facing events, including CLE programs, seminars, webinars, and receptions.

You will collaborate with Business Development, practice groups, and partners to align event logistics with firm goals, manage registrations, on-site setup, budgets, and post-event reporting across New York and regional offices.