Hybrid Program Coordinator — Scientific Nonprofit

American Society for Cell Biology (ASCB); Rockville (MD); Hybrid; USD 52,000 - 70,000; Full time

Job summary

ASCB is seeking a Program Coordinator to support administrative, logistical, and project activities across our scientific programs. You will help manage meetings, webinars, travel awards, marketing communications, and volunteer initiatives, ensuring timely deliverables and accurate records.

The role requires independent work, strong organization, and excellent communication, with hybrid work in DC/MD/VA and in-office Tuesdays. Join a mission-driven team advancing cell biology education.

Qualifications

• Associate or bachelor’s degree in business administration, communications, nonprofit management, or related field (or equivalent).
• Minimum 2 years of administrative coordination or program support experience, preferably in nonprofit/science org.
• Ability to balance multiple assignments with strong time management and deadlines.
• Excellent attention to detail and accuracy in records and communications.

Responsibilities

• Support administrative, marketing and logistical preparations for scientific meetings, webinars and workshops.
• Provide administrative support to abstract submission processes including review, scheduling and notifications.
• Coordinate travel award and program administration, including applications, eligibility verifications and reimbursements.
• Maintain marketing calendars, contact lists, timelines and trackers; assist with email campaigns and content collection.
• Ensure timely, professional communication with committees and volunteers; provide status updates and follow-ups.

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Customer service mindset

Proactive initiative

Education

Associate’s or bachelor’s degree in business administration/communications/nonprofit management

Equivalent relevant experience

Tools

Microsoft Office

CRM platforms

Email marketing tools

Event management software

Job description

ASCB is seeking a Program Coordinator to support administrative, logistical, and project activities across our scientific programs. You will help manage meetings, webinars, travel awards, marketing communications, and volunteer initiatives, ensuring timely deliverables and accurate records.

The role requires independent work, strong organization, and excellent communication, with hybrid work in DC/MD/VA and in-office Tuesdays. Join a mission-driven team advancing cell biology education.