Program Coordinator

American Society for Cell Biology (ASCB); Rockville (MD); Hybrid; USD 52,000 - 70,000; Full time

Job summary

ASCB is seeking a Program Coordinator to support administrative, logistical, and project activities across our scientific programs. You will help manage meetings, webinars, travel awards, marketing communications, and volunteer initiatives, ensuring timely deliverables and accurate records.

The role requires independent work, strong organization, and excellent communication, with hybrid work in DC/MD/VA and in-office Tuesdays. Join a mission-driven team advancing cell biology education.

Qualifications

• Associate or bachelor’s degree in business administration, communications, nonprofit management, or related field (or equivalent).
• Minimum 2 years of administrative coordination or program support experience, preferably in nonprofit/science org.
• Ability to balance multiple assignments with strong time management and deadlines.
• Excellent attention to detail and accuracy in records and communications.

Responsibilities

• Support administrative, marketing and logistical preparations for scientific meetings, webinars and workshops.
• Provide administrative support to abstract submission processes including review, scheduling and notifications.
• Coordinate travel award and program administration, including applications, eligibility verifications and reimbursements.
• Maintain marketing calendars, contact lists, timelines and trackers; assist with email campaigns and content collection.
• Ensure timely, professional communication with committees and volunteers; provide status updates and follow-ups.

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Customer service mindset

Proactive initiative

Education

Associate’s or bachelor’s degree in business administration/communications/nonprofit management

Equivalent relevant experience

Tools

Microsoft Office

CRM platforms

Email marketing tools

Event management software

Job description

PROGRAM COORDINATOR, SCIENTIFIC NON-PROFIT

Candidates must be located in DC, MD or VA.

The American Society for Cell Biology (ASCB) is seeking an experienced Program Coordinator to provide administrative, logistical, and project support across the Society's programs and initiatives. This position is key to the timely day-to-day execution of specific operational activities, including scientific meeting processes, marketing communications, volunteer activities, and other member-facing programs. Working collaboratively across departments, the Program Coordinator helps ensure that deadlines are met, information is accurate, and administrative processes run efficiently. The ideal candidate is proactive, resourceful, service-oriented, and comfortable balancing multiple assignments in a collaborative, mission-driven environment.

Founded in 1960, ASCB is a diverse and global community of biologists and researchers, with 6,500 scientists in over 60 countries, dedicated to advancing research and education in cell biology. Headquartered in Rockville, MD, the staff develop and present programs, publications, and events that represent the Society's core values of discovery, innovation, inclusion, community, leadership, respect, education, and science.

Key Responsibilities:

• Support administrative, marketing and logistical preparations and process activities related to scientific meetings, webinars, and workshops.
• Provide administrative support to the submission process of scientific meeting abstracts, including review, acceptance, scheduling, and participant notifications.
• Coordinate travel award and program administration, including applications, eligibility verification, notifications, ceremonies, participant follow-up, recordkeeping, and coordination with Finance on payments and reimbursements.
• Maintain marketing calendars, contact lists, project timelines and trackers; contribute to the preparation and scheduling of email campaigns, announcements; collect content, materials, links, and approvals from internal teams.
• Ensure timely, professional, and service-focused communication with committees and volunteer groups; provide status updates and coordinate follow-up actions with internal and external stakeholders.

Qualifications:

• Associate’s or bachelor’s degree in business administration, communications, nonprofit management, or a related field of study, or equivalent relevant experience.
• A minimum of 2 years of related experience in administrative coordination, program support, project administration, or a similar role, preferably in a nonprofit or professional scientific organization
• Ability to take initiative to work independently with strong organizational skills and time management to consistently meet competing deadlines.
• Excellent attention to detail, follow-through, and accuracy in maintaining and managing records and communications.
• Track record of developing and using processes and procedures that deliver productivity and efficiency
• Strong written and professional verbal communication skills and a customer-service mindset.
• Proven technical proficiency with Microsoft Office applications, and familiarity with or ability to learn association management systems, CRM platforms, email marketing tools, or event management software.

If you are ready to take your career to the next level of critical and distinctive responsibilities to support ASCB's important and meaningful work, we want to hear from you!

This position is hybrid with flexibility to work from home PLUS in-office work every Tuesday.

Equal Employment Opportunity:

ASCB is dedicated to providing equal opportunities to all individuals regardless of race, color, religion, ethnic or national origin, gender, age, marital status, personal appearance, sexual orientation, gender identity or gender expression, family responsibilities, political affiliation, matriculation, genetic information, disability, or protected veterans status, or any other factor that is a prohibited consideration under applicable laws and regulations.