Hybrid Production Coordinator — Fast-Paced, Unlimited PTO

VaynerX, LLC; New York (NY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Employer-sponsored 401k with match

Medical, Dental, and Vision coverage

Unlimited PTO

Parental Leave

Health and Wellness benefits

Job summary

VaynerX Production Services is seeking a highly organized Production Coordinator to support our growing production team. This hybrid role sits at the intersection of in-house agency operations and live-action production, coordinating across multiple brands and projects while ensuring processes and paperwork stay on track.

You will work with Producers, freelancers, and vendors, driving logistics, onboarding, and proactive support, with an emphasis on documentation, budgets, and smooth workflow in

Qualifications

• 1–3+ years of experience in live-action and/or post production coordinating (agency, production company, or set-based experience welcome)
• Proficient with Google Suite, Microsoft Suite administrative tools
• Familiarity with production paperwork and crew/vendor processes

Responsibilities

• Support multiple Producers across a variety of brands, timelines, and deliverables with ad hoc tasks such as deck building, vendor outreach, and contract creation
• Coordinate in person logistics for Production, such as stage holds, edit room holds, lunch orders, and customer services
• Assist with onboarding of freelancers and vendors, ensuring required paperwork is completed and understood
• Serve as a guide for freelance crews and vendors, helping them navigate internal processes and expectations
• Maintain an active pulse on each job to anticipate needs and provide proactive support
• Assist with financial support: tracking costs, processing POs/invoices, updating actuals
• Assist with wrap submissions for productions, ensuring documentation is filed correctly
• Maintain organized file structures and archival systems for production materials
• Liaise between Prod Ops, Pods, and internal departments to sort budgets and contracts
• Contribute to building a positive, collaborative production culture in a hybrid model

Skills

Google Suite

Microsoft Office

Production paperwork

Job description

VaynerX Production Services is seeking a highly organized Production Coordinator to support our growing production team. This hybrid role sits at the intersection of in-house agency operations and live-action production, coordinating across multiple brands and projects while ensuring processes and paperwork stay on track.

You will work with Producers, freelancers, and vendors, driving logistics, onboarding, and proactive support, with an emphasis on documentation, budgets, and smooth workflow in