Tamara | Production Coordinator

VaynerX, LLC; New York (NY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Employer-sponsored 401k with match

Medical, Dental, and Vision coverage

Unlimited PTO

Parental Leave

Health and Wellness benefits

Job summary

VaynerX Production Services is seeking a highly organized Production Coordinator to support our growing production team. This hybrid role sits at the intersection of in-house agency operations and live-action production, coordinating across multiple brands and projects while ensuring processes and paperwork stay on track.

You will work with Producers, freelancers, and vendors, driving logistics, onboarding, and proactive support, with an emphasis on documentation, budgets, and smooth workflow in

Qualifications

• 1–3+ years of experience in live-action and/or post production coordinating (agency, production company, or set-based experience welcome)
• Proficient with Google Suite, Microsoft Suite administrative tools
• Familiarity with production paperwork and crew/vendor processes

Responsibilities

• Support multiple Producers across a variety of brands, timelines, and deliverables with ad hoc tasks such as deck building, vendor outreach, and contract creation
• Coordinate in person logistics for Production, such as stage holds, edit room holds, lunch orders, and customer services
• Assist with onboarding of freelancers and vendors, ensuring required paperwork is completed and understood
• Serve as a guide for freelance crews and vendors, helping them navigate internal processes and expectations
• Maintain an active pulse on each job to anticipate needs and provide proactive support
• Assist with financial support: tracking costs, processing POs/invoices, updating actuals
• Assist with wrap submissions for productions, ensuring documentation is filed correctly
• Maintain organized file structures and archival systems for production materials
• Liaise between Prod Ops, Pods, and internal departments to sort budgets and contracts
• Contribute to building a positive, collaborative production culture in a hybrid model

Skills

Google Suite

Microsoft Office

Production paperwork

Job description

VaynerX

VaynerX is a family of companies building brands for the now. Founded by Chairman Gary Vaynerchuk in January 2017,

VaynerX

VaynerX is a family of companies building brands for the now. Founded by Chairman Gary Vaynerchuk in January 2017, the modern-day parent company is home to relevance-driving businesses including VaynerMedia, ChukMedia, Tamara Group, Gallery Media Group, Tingley Lane Trading, and VaynerSpeakers.

ABOUT TAMARA GROUP

About Tamara Group (The Attention, Media, And Relevance Agency): Born from editorial, influencer, and experiential roots, Tamara Group is built to drive growth and disruption through the power of attention and cultural relevance.

Production Coordinator

Location

Hybrid Remote/In Person (Offices are in Hudson Yards)

Reports to

Executive Producer

Who we are

VaynerX Production Services is the centralized engine that powers production excellence across all VaynerX entities and pods. While each pod is empowered to execute production independently, Production Services ensures that the entire system runs cohesively– operationally, technically, financially, and strategically. This team is not embedded within pods; it operates horizontally across the organization to enable consistency, scalability, and best‑in‑class production practices across all disciplines and entities. Production Services is the backbone of our structure, connecting the creative and executional capabilities of the pods with the systems, tools, and operational discipline that make world‑class production possible.

Who you are

We’re looking for a highly organized, adaptable Production Coordinator to support our growing Production team. This role sits at the intersection of in‑house agency operations and traditional live‑action production—ideal for someone who thrives in logistics, cares about building process, and brings hands‑on set experience into an evolving, hybrid production environment. The Production Coordinator will work across multiple brands and projects, supporting several Producers simultaneously. This role requires someone who does not wait for problems to surface but instead identifies potential gaps, proactively provides support, and helps keep productions and internal operations moving forward.

Role Summary

• Support multiple Producers across a variety of brands, timelines, and deliverables with ad hoc tasks as they arise such as, but not limited to: deck building, vendor outreach, and contract creation.
• Coordinate in person logistics as needed for Production, such as stage holds, edit room holds, lunch orders and customer services
• Assist with the onboarding of freelancers and vendors, ensuring required paperwork and documentation are completed and understood
• Serve as a knowledgeable guide for freelance crews and vendors, helping them navigate internal processes, documentation, and expectations, sometimes handling document preparation to ensure proper workflow is maintained
• Maintain an active pulse on each job to anticipate needs and provide proactive support to both internal teams and freelance partners
• Assist with financial support: tracking costs, processing POs/invoices, updating actuals, and maintaining documentation
• Assist with wrap submissions for productions, ensuring all the documentation needed has been submitted and filed in the right place.
• Maintain organized file structures, documentation, and archival systems for production materials
• Handle liaising between Prod Ops, Pods, and other internal departments, such as finance and signatures, making sure budgets and contracts are sorted into their appropriate places
• Contribute to building a positive, collaborative production culture within an emerging hybrid agency/production model

Experience & Qualifications

• 1–3+ years of experience in live-action and/or post production coordinating (agency, production company, or set-based experience all welcome)
• Proficient with Google Suite, Microsoft Suite administrative tools
• Familiarity with production paperwork and crew/vendor processes
• Exceptional organization, attention to detail, and follow-through
• Ability to thrive in a fast‑paced, ever‑evolving environment
• Respond as needed to timely production needs which could be outside standard working hours.

Unsure if you meet the qualifications?

We are always looking for talent which will continue to cultivate an inclusive and representative team that will enhance our perspectives, skill sets, background, and behaviors. We encourage those who are passionate about what we do to apply!

• Exact compensation may vary based on skills, experience, and location.
• Employer-sponsored 401k with match
• Medical, Dental, and vision coverage
• Unlimited PTO
• Caregiver (Parental) Leave
• Health and Wellness benefits

Base Salary

$60,000 - $70,000 USD