Hybrid Part Time Data Entry Position

CP01 Chatham University; Eastside (KY); Hybrid; USD 19,000 - 28,000; Part time

Job summary

Chatham University invites applications for the position of Data Entry Assistant within the Independent Monitoring for Quality (IM4Q) Program. This is a part-time, hybrid role with flexible scheduling, approximately 15 hours per week Oct–Jan, increasing to about 30 hours per week Jan–Jun to align with peak survey season.

You will enter completed IM4Q monitor surveys into the state data system, review for completeness, track progress, and maintain confidentiality.

Qualifications

• High school diploma or equivalent required.
• Experience in office administration, data entry, or related field preferred.
• Prior data entry experience preferred.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office and general computer skills.
• Reliable internet access and a suitable private home workspace.
• Ability to manage time effectively and meet deadlines, especially during January–June peak data entry period.
• Ability to handle confidential and sensitive information with discretion.
• Strong written and verbal communication skills.
• Reliable, self-motivated, and able to work independently with minimal supervision.

Responsibilities

• Enter completed IM4Q monitor surveys into the state data system accurately, completely, and within established deadlines.
• Review incoming surveys for completeness and follow up with the Program Coordinator regarding missing or unclear information.
• Track and report data entry progress.
• Maintain confidentiality of all survey data and comply with all program and state privacy requirements.
• Organize and maintain electronic survey files in accordance with program record-keeping procedures.
• Assist with other general administrative duties as needed, particularly during the September–January period, including organizing program records; preparing or sending correspondence and reminder materials; assisting with scheduling or tracking monitor assignments; and other clerical support as assigned.

Skills

Attention to detail

Time management

Written and verbal communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Chatham University welcomes your interest in employment opportunities and encourages you to review open positions. Please note that Chatham does not accept unsolicited applications.

Hybrid-Data Entry Assistant – Independent Monitoring for Quality (IM4Q) Program

Chatham University invites applications for the position of Data Entry Assistant within the Independent Monitoring for Quality (IM4Q) Program. This is a part-time, hybrid role that offers flexible scheduling, with approximately 15 hours per week from October through January, increasing to approximately 30 hours per week from January through June to align with the peak survey season. The IM4Q Program is a statewide initiative supported by the Pennsylvania Office of Developmental Programs (ODP), aimed at enhancing the quality of life for individuals with intellectual and developmental disabilities (IDD). As a Data Entry Assistant, you will play a vital role in entering completed monitor survey data into the state reporting system accurately and on schedule, supporting the program's work across Allegheny, Beaver, Greene, and Washington counties.

Duties and Responsibilities

• Enter completed IM4Q monitor surveys into the state data system accurately, completely, and within established deadlines.
• Review incoming surveys for completeness and follow up with the Program Coordinator regarding missing or unclear information.
• Track and report data entry progress.
• Maintain confidentiality of all survey data and comply with all program and state privacy requirements.
• Organize and maintain electronic survey files in accordance with program record-keeping procedures.
• Assist with other general administrative duties as needed, particularly during the September–January period, including organizing program records; preparing or sending correspondence and reminder materials; assisting with scheduling or tracking monitor assignments; and other clerical support as assigned.

Qualifications

• High school diploma or equivalent required.
• Additional coursework or experience in office administration, data entry, or a related field preferred.
• Prior data entry experience preferred.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and general computer/internet skills.
• Reliable internet access and a suitable private home workspace.
• Ability to manage time effectively and meet deadlines, especially during the January–June peak data entry period.
• Ability to handle confidential and sensitive information with discretion.
• Strong written and verbal communication skills.
• Reliable, self-motivated, and able to work independently with minimal supervision.
• Flexible and adaptable, with a positive attitude and willingness to help wherever needed.
• Team-oriented, with the ability to work collaboratively and communicate effectively in a positive manner.

Salary Range

Salary Range: $17.00/hour. 20-hour work week. Exact compensation based on candidate skills and experience.

Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention.

Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity.

Chatham University does not discriminate on the basis of race, creed, color, religion, gender, gender identity, gender expression, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, age, national origin, age, disability, genetic information, veteran status, marital or family status, political affiliation, or any other characteristic protected by applicable law.

Our Work Experience is the combination of everything that’s unique about our culture, our core values, our company meetings, our commitment to success, our recognition programs, but most importantly, it’s our people.

Our employees are self-disciplined, hardworking, curious, trustworthy, humble and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in our area.