Assistant Director of Student Employment

CP01 Chatham University; United States; On-site; USD 60,000 - 65,000; Full time

Job summary

Chatham University invites applications for the role of Assistant Director of Student Employment in the Enrollment Management Department. The position provides leadership and oversight for the university’s student employment program, including institutional and Federal Work-Study roles and budgeting across departments.

The Assistant Director partners with HR and campus offices to align resources with priorities, forecasting wage expenditures and ensuring effective stewardship while supporting

Qualifications

• Bachelor’s degree in a relevant field and 3–5 years of related experience.
• Experience in budgeting, financial analysis, and resource allocation.
• Knowledge of Federal Work-Study regulations preferred.
• Strong analytical, organizational, and communication skills.
• Proficiency with financial systems and spreadsheets.

Responsibilities

• Lead the administration of Chatham’s internal student employment program, including institutional and Federal Work-Study positions.
• Develop and maintain policies, procedures, and operational practices related to student employment.
• Manage the institutional student employment and Federal Work-Study budgets, including planning, monitoring, forecasting, and reconciliation.
• Ensure compliance with federal, state, and institutional regulations related to student employment and Federal Work-Study.
• Collaborate with human resources to develop and deliver training for student supervisors and campus partners.

Skills

Budget management

Financial analysis

Data interpretation

Communication skills

Financial software

Education

Bachelor's degree in Higher Education, Business, Finance, Accounting, or related field

Tools

Student Information Systems

Financial Systems

Job description

Chatham University welcomes your interest in employment opportunities and encourages you to review open positions. Please note that Chatham does not accept unsolicited applications. Assistant Director of Student Employment Chatham University welcomes applications for the position of Assistant Director of Student Employment in our Enrollment Management Department. The Assistant Director of Student Employment provides leadership and oversight for Chatham University’s internal student employment program, managing institutional and Federal Work-Study student employment opportunities across the university. This position oversees the administration, budget management, compliance, and strategic coordination of student employment, ensuring effective stewardship of institutional resources while supporting student access, retention, and professional development. A central focus of this role is the management and oversight of student employment budgets, including allocation, forecasting, reconciliation, and analysis of wage expenditures across departments. The Assistant Director partners with human resources and other campus offices to ensure student employment resources are managed effectively and aligned with institutional priorities.

Duties and Responsibilities

Lead the administration of Chatham’s internal student employment program, including institutional and Federal Work-Study positions. Develop and maintain policies, procedures, and operational practices related to student employment. Serve as the primary point of contact for campus supervisors regarding initial position requests, approvals, and federal work study funding. Support departments in developing meaningful on-campus employment opportunities that contribute to student learning and engagement.

Budget Management and Financial Oversight

Manage the institutional student employment and Federal Work-Study budgets, including planning, monitoring, forecasting, and reconciliation. Allocate and track departmental student wage budgets and monitor spending throughout the fiscal year. Analyze employment utilization trends and recommend adjustments to maximize resources. Prepare budget projections and reports to support strategic decision-making and annual planning. Partner with Financial Aid, Student Accounts, and HR leadership on student employment strategies that support affordability and institutional goals.

Compliance and Operations

Ensure compliance with federal, state, and institutional regulations related to student employment and Federal Work-Study. Coordinate with Human Resources, Payroll, and campus departments to support accurate processing and policy adherence. Maintain records and prepare reports for audits, regulatory review, and institutional reporting. Monitor program effectiveness and recommend process improvements to increase efficiency and service.

Training and Program Development

Collaborate with human resources to develop and deliver training for student supervisors and campus partners. Use data and assessment to evaluate program outcomes and improve the student employment experience.

Qualifications

• Required Qualifications Bachelor’s degree in Higher Education, Business, Finance, Accounting, or related field.
• Three to five years of relevant experience in student employment, financial aid, budgeting, or higher education administration.
• Demonstrated experience managing budgets, financial analysis, and resource allocation.
• Knowledge of Federal Work-Study regulations and student employment practices preferred.
• Strong analytical, organizational, and problem-solving skills.
• Excellent interpersonal and communication skills.
• Proficiency with financial systems, spreadsheets, and student information systems.

• Preferred Qualifications Experience in enrollment management or financial aid administration.
• Experience with budget modeling and data-informed planning.

Salary Range: $60,000 - $65,000 annually. 40-hour work week. Exact compensation based on candidate skills and experience.

Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention. Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Chatham University does not discriminate on the basis of race, creed, color, religion, gender, gender identity, gender expression, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, age, national origin, age, disability, genetic information, veteran status, marital or family status, political affiliation, or any other characteristic protected by applicable law.

Our Work Experience is the combination of everything that’s unique about our culture, our core values, our company meetings, our commitment to success, our recognition programs, but most importantly, it’s our people. Our employees are self-disciplined, hardworking, curious, trustworthy, humble and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in our area.