Hybrid Operations & Events Coordinator

Stanfordlivetickets; Palo Alto (CA); Hybrid; USD 61,000 - 114,000; Full time

Job summary

Stanford Medicine’s SADR seeks an Operations Coordinator to provide administrative and operational support across units. The role handles onboarding, equipment and inventory management, purchasing, facilities coordination, events, scheduling, communications, and educational program support.

Hybrid schedule from Stanford Research Park with strong emphasis on organization and collaboration. The ideal candidate is highly organized, proactive, and able to multitask in a fast-paced environment,

Qualifications

• High school diploma and three years of administrative experience, or an equivalent combination of education and experience.
• Experience providing administrative and operational support in academic, healthcare, or research settings.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Respond to inquiries and take appropriate actions as required, serving as a resource on policies and procedures.
• Schedule, organize, and operate conferences, seminars, and events, and coordinate logistics with vendors.
• Draft and distribute routine communications; produce and disseminate documents and presentations.
• Plan calendars, resolve conflicts, and arrange travel per unit, university, and sponsor policies.
• Process routine financial transactions and monitor discrepancies.
• Maintain office supplies, coordinate moves, and support facilities and health and safety needs.

Skills

Administrative support

Scheduling

Event coordination

Onboarding/offboarding

Vendor management

Education

High school diploma

Tools

Microsoft Office

Email applications

Office equipment

Job description

Stanford Medicine’s SADR seeks an Operations Coordinator to provide administrative and operational support across units. The role handles onboarding, equipment and inventory management, purchasing, facilities coordination, events, scheduling, communications, and educational program support.

Hybrid schedule from Stanford Research Park with strong emphasis on organization and collaboration. The ideal candidate is highly organized, proactive, and able to multitask in a fast-paced environment,