Hybrid Associate Director of Operations — Academic & Facilities

Stanford University School of Medicine; California; Hybrid; USD 90,000 - 130,000; Full time

Job summary

Stanford University School of Medicine seeks an Associate Director of Operations to drive academic and administrative functions for the Psychiatry and Behavioral Sciences department. You will lead facilities, onboarding/offboarding, and process improvements while partnering with leadership to align resources with research and clinical missions.

The role is hybrid with three days onsite and two remote per week, with increased onsite presence during onboarding.

Qualifications

• Supervisory experience managing a team of professionals.
• Strong planning and organizational skills with ability to multitask.
• Excellent communication skills across levels of an academic institution.
• Working knowledge of budgeting, forecasting, and financial reporting.
• Experience with grants and contracts administration and compliance.
• Ability to negotiate and influence stakeholders effectively.
• Strong analytical and problem-solving abilities.
• Attention to detail and accuracy in work products.
• Proficiency with business software and databases.
• Knowledge of industry standards and regulatory requirements.

Responsibilities

• Manage staff in day-to-day operations for the department's functional areas.
• Guide faculty supervisors on HR policies and programs with HR collaboration.
• Evaluate processes for effectiveness and lead improvements.
• Recommend staffing, facilities, health/safety, finance, tech, and admin changes to leadership.
• Ensure compliance with university policies and procedures; propose new ones.
• Oversee department-wide budget across all sources and forecast.
• Coordinate grants and contracts administration and compliance.
• Represent the unit's business and academic operations within the organization.
• Manage program administration for students and faculty within the unit.

Skills

Supervisory skills

Planning & organization

Communication

Budgeting & forecasting

Grants & contracts management

Negotiation

Analytical thinking

Detail orientation

Business applications

Regulatory knowledge

Education

Bachelor's degree

Job description

Stanford University School of Medicine seeks an Associate Director of Operations to drive academic and administrative functions for the Psychiatry and Behavioral Sciences department. You will lead facilities, onboarding/offboarding, and process improvements while partnering with leadership to align resources with research and clinical missions.

The role is hybrid with three days onsite and two remote per week, with increased onsite presence during onboarding.