Operations and Events Coordinator

Inside Higher Ed; Palo Alto (CA); Hybrid; USD 54,001 - 62,763; Full time

Benefits offered by this job

Career development programs

Competitive retirement plans

Health and wellness benefits

Job summary

A prestigious university is seeking an Operations and Events Coordinator to provide administrative support and manage events. This hybrid role emphasizes strong customer service skills, excellent organization, and advanced computer proficiency. Candidates should have a high school diploma and four years of relevant experience. The expected pay range is $39.20 to $45.56 per hour. Comprehensive benefits and opportunities for career development are offered.

Qualifications

• Four years of administrative experience required.
• Ability to exercise sound judgment and take initiative.
• Attention to detail is critical.

Responsibilities

• Coordinate complex events and manage logistics efficiently.
• Oversee financial transactions and monitor budgets.
• Serve as key contact for faculty and external visitors.

Skills

Advanced computer skills with office software

Strong organizational skills

Excellent verbal and written communication

Customer service skills

Ability to prioritize and multi-task

Education

High school diploma and four years of administrative experience

Tools

Spreadsheets

Office software

Job description

Overview

Operations and Events Coordinator – Hybrid Opportunity at Stanford University. Department of Classics, School of Humanities and Sciences. This position reports to the Director of Finance and Operations, and works closely with the Chair of the department. The role involves providing administrative support, coordinating events, managing website content, and handling office operations with a strong emphasis on customer service and organization.

Responsibilities

• Act on behalf of the supervisor, department manager, or chair to establish priorities and resolve administrative problems.
• Plan, schedule, and operate complex conferences, seminars, and department events; coordinate with vendors, oversee materials, logistics, and on-site operations within budget.
• Draft documents and correspondence for presentations, conferences, grants, and reports; edit and fact-check as needed. Create and maintain content across unit documents, displays, reports, brochures, social media, and websites to ensure accuracy and accessibility.
• Plan calendars with limited consultation, resolve scheduling conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets using appropriate software and systems.
• Oversee and process financial transactions, monitor budgets, reconcile statements, and assist with vendor selection or capital requests as needed.
• Coordinate routine maintenance, plan office moves or minor renovations, and supervise day-to-day work of students or temporary staff when applicable.
• Serve as a key contact for faculty, students, external visitors, and guest speakers, demonstrating excellent interpersonal and communication skills and a professional demeanor.

Qualifications

• Education & Experience: High school diploma and four years of administrative experience, or an equivalent combination of education and relevant experience.
• Knowledge, Skills And Abilities: Advanced computer skills with office software and email; strong organizational skills and attention to detail; excellent verbal and written communication; strong customer service and interpersonal abilities; ability to prioritize, multi-task, and assign work; ability to take initiative and exercise sound judgment.

Physical Requirements

• Constantly perform desk-based computer tasks; frequently sit; occasionally stand or walk; reach above shoulders; perform fine manipulation; lift up to 10 pounds; occasional twisting, bending, or kneeling.
• Reasonable accommodation will be provided consistent with the law for employees with disabilities to perform essential functions.

Work Standards

• Interpersonal Skills: Ability to work well with Stanford colleagues, clients, and external organizations.
• Promote Culture of Safety: Commitment to personal responsibility and safety; communicate safety concerns; apply safe behaviors learned through training.
• Compliance: Adhere to university policies and procedures, including those in the Administrative Guide.

The expected pay range for this position is $39.20 to $45.56 per hour. Stanford provides pay ranges as a good faith estimate; final pay is determined based on qualifications, scope, department budget, and other factors. For details about benefits, see the Cardinal at Work site.

Benefits

• Career development programs and tuition reimbursement; opportunities to participate in events and cultural activities.
• Competitive retirement plans, generous time off, and family care resources.
• Health and wellness benefits, access to fitness facilities, and other resources.
• Access to campus programs and discounts.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Other duties may also be assigned. A full job description will be shared during the interview process.

Additional Information

• Schedule: Full-time
• Job Code: 4098
• Employee Status: Regular
• Grade: F
• Requisition ID: 106837
• Work Arrangement: Hybrid Eligible