Operations Coordinator

SLAC; Palo Alto (CA); Ibrido; USD 61.000 - 114.000; Tempo pieno

Vantaggi offerti da questo lavoro

18+ PTO days per year

Health benefits start when you start

Flexible work options

Tuition and training assistance $6000+

Descrizione del lavoro

Stanford Medicine seeks an Operations Coordinator to provide administrative and operational support across SADR units. The role involves onboarding/offboarding, purchasing, facilities coordination, event logistics, scheduling, and communications.

The position is a shared resource with a hybrid work option based at Stanford’s Research Park. The ideal candidate is organized, proactive, and capable of handling multiple priorities in a fast-paced environment, with strong customer service and

Competenze

• High school diploma and three years of administrative experience.
• Experience providing administrative and operational support in academic, healthcare, or research settings.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.

Mansioni

• Respond to inquiries and act as a resource on policies and procedures.
• Coordinate conferences, seminars, and events; manage vendor logistics and materials.
• Draft routine communications and prepare/disseminate documents and handouts.
• Plan calendars, arrange travel, and ensure compliance with policies.
• Process routine financial transactions and monitor expenditures.
• Maintain supplies, coordinate office moves, and handle facilities concerns.
• Provide HR transactional support and supervise student or contingent staff as needed.

Conoscenze

Detail-oriented

Time management

Communication

Customer service

Multitasking

Formazione

High school diploma

Descrizione del lavoro

The Office of the Senior Associate Dean of Research (SADR) at Stanford Medicine is seeking an Operations Coordinator (Administrative Associate 2) to provide administrative and operational support across multiple units. This position serves as a shared departmental resource and coordinates a variety of functions that support the day-to-day operations of SADR.

The Operations Coordinator will support department-wide activities including operational onboarding and offboarding, equipment and inventory management, purchasing and financial transactions, facilities and space coordination, event logistics, scheduling, communications, and educational program support. The position will work closely with staff across SADR and serve as a key point of contact for routine administrative and operational needs.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. The successful candidate will demonstrate strong follow-through, sound judgment, excellent customer service, and the ability to work collaboratively with a wide range of internal and external partners.

This position is based in Stanford’s Research Park and has the option of a telecommuting/hybrid schedule subject to operational needs.

DESIRED QUALIFICATIONS:

• Experience providing administrative and operational support in an academic, healthcare, or research setting.
• Ability to independently organize and prioritize multiple assignments, manage competing deadlines, and follow projects and administrative processes through to completion.
• Experience coordinating a range of administrative operations, including events and meetings, purchasing and financial transactions, equipment and inventory, facilities, and onboarding/offboarding logistics.
• Ability to independently resolve routine administrative issues and appropriately oper

Responsibilities

Core Duties:

Respond to inquiries, and determine and take appropriate actionas required. Serve as a resource regarding a defined set of policies andprocedures.

Perform duties associated with scheduling, organizing, andoperating conferences, seminars, and events, including recommendingvendors for services, overseeing the production and distribution ofmaterials, coordinating logistics, and serving as liaison with internaland external vendors.

Draft and/or generate routine communications; coordinateproduction (formatting, copying, etc.) and dissemination of documents,such as presentations, course handouts, grant proposals, conference andseminar materials, reports, brochures, and displays.

Plan and schedule calendar(s) based on consultation, resolvecalendaring conflicts, and arrange travel in compliance with unit,university, and sponsor policies.

Process and monitor routine financial transactions, which mayinclude researching and resolving discrepancies.

Maintain office supplies and equipment; obtain vendor quotations,as needed. Coordinate office moves.

May serve as the point of contact for general maintenance, healthand safety, and other facility concerns within the unit(s); report anyincidents or potential safety problems to appropriate representatives.Track completion of required training.

Maintain approved content on websites.

May perform human resources transactional support, e.g. timecards, I9s, and/or faculty affairs support.

May guide and train student and/or contingent workers includingscheduling, assigning, and prioritizing workloads, setting appropriatedeadlines, and reviewing work for quality and timeliness.

High school diploma and three years of administrative experience, orcombination of education and relevant experience.

Knowledge, Skills and Abilities:

Proficient computer skills and demonstrated experience withoffice software and email applications.

Demonstrated success in following through and completing routinetasks.

Strong organizational skills and attention to detail.

Strong verbal and written communication skills.

Excellent customer service and interpersonal skills.

Ability to prioritize and multi-task.

• Pay Range $61,061-$113,981
• Pay Frequency Hourly
• Fixed Term N
• Stanford Schools and Units School of Medicine
• Full time or Part time Full Time
• Regular or Temporary Regular
• Job Category Administration
• Posting Date 10/15/2026, 06:05 PM
• Grade E
• Job Identification 201407

Benefits that support you, and your future

18+ PTO days per year

Health benefits start when you start

Flexible work options

$6000+ annual tuition and training assistance

403(b) plan

Mental health and wellness programs

Free and discounted commuter transportation

Applies to regular full-time positions.

Notice to Applicants

Notice to Applicants The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relations hips.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more