Hybrid Operations & Bookkeeping Coordinator

Atomic - Remote Jobs; Davis (CA); Hybrid; USD 33,000 - 47,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Training on systems

Hybrid work in Davis

Opportunity to engage with banking and

Job summary

Atomic - Remote Jobs in Davis, CA is seeking an organized operations coordinator. You will support the President and Principal Broker by handling vendor research, renewals, banking, and insurance tasks, while keeping QuickBooks up to date.

The role focuses on corporate books, not tenant management, and requires 2–3 days in the Davis office. The position is full-time and hybrid, with typical hours from 9:00 AM to 5:00 PM, offering opportunities to interface with banks, brokers, and state agencies

Qualifications

• 2+ years in operations, admin, office coordination, or bookkeeping.
• Hands-on QuickBooks experience: bills, AP, expense categorization, reconciliations.
• Ability to figure out next steps with little guidance.
• Comfort talking to banks, government offices, and brokers.
• Willing to build checklists and close loops without reminders.
• Able to be in the Davis office 2–3 days a week.

Responsibilities

• Take on leadership needs from vendor research to stalled admin.
• Represent the company with its bank, insurance brokers, and state agencies.
• Own the renewals calendar so licenses, COIs, and policies never lapse.
• Keep corporate books current in QuickBooks through month-end prep.
• Maintain corporate records, contracts, and shared drives in order.

Skills

QuickBooks

Vendor research

Office coordination

Banking liaison

Problem solving

Tools

QuickBooks

Job description

Atomic - Remote Jobs in Davis, CA is seeking an organized operations coordinator. You will support the President and Principal Broker by handling vendor research, renewals, banking, and insurance tasks, while keeping QuickBooks up to date.

The role focuses on corporate books, not tenant management, and requires 2–3 days in the Davis office. The position is full-time and hybrid, with typical hours from 9:00 AM to 5:00 PM, offering opportunities to interface with banks, brokers, and state agencies