Hybrid Bookkeeping & Operations Coordinator

North Davis Project Illumination; Davis (CA); Hybrid; USD 33,000 - 47,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Training on systems

Job summary

North Davis Project Illumination in Davis, CA is seeking an operations administrator to manage the core administrative and bookkeeping tasks for a small team. You will handle vendor research, renewals, insurance, banking interactions, and maintain the corporate books in QuickBooks.

The role emphasizes proactive problem solving, calendar ownership for licenses and COIs, and maintaining organized contracts and records across the business. This is a hybrid on-site role with regular in-office days.

Qualifications

• 2+ years in operations, admin, office coordination, or bookkeeping.
• Hands-on QuickBooks: bills, AP, expense categorization, reconciliations.
• Record of figuring out next steps nobody briefed you on.
• Confidence talking to banks, government offices, and brokers.
• You build your own checklists and close loops without reminders.
• Able to be in the Davis office 2 to 3 days a week.

Responsibilities

• Take on what leadership needs solved, from vendor research to stalled admin.
• Represent the company with its bank, insurance brokers, and state agencies.
• Own the renewals calendar so licenses, COIs, and policies never lapse.
• Keep the books current in QuickBooks, from bills through month-end prep.
• Keep corporate records, contracts, and shared drives organized.

Skills

QuickBooks

Vendor research

Administrative coordination

Bank communications

Process improvement

Checklists & follow-ups

Tools

AI tools

Job description

North Davis Project Illumination in Davis, CA is seeking an operations administrator to manage the core administrative and bookkeeping tasks for a small team. You will handle vendor research, renewals, insurance, banking interactions, and maintain the corporate books in QuickBooks.

The role emphasizes proactive problem solving, calendar ownership for licenses and COIs, and maintaining organized contracts and records across the business. This is a hybrid on-site role with regular in-office days.