Hybrid Operations & Administration Coordinator

Primary Care Coalition of Montgomery County; Baltimore (MD); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Hybrid work environment

Paid vacation and personal days

Job summary

Mount Vernon Place Conservancy seeks an organized, detail-oriented Operations & Administration Coordinator to support day-to-day operations, reporting to the Executive Director, and serve as a key liaison with our external accounting firm.

The role manages donor records in DonorPerfect, coordinates contracts, supports governance, and helps plan donor and community events from our Baltimore office, with occasional evening or weekend hours for special events.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Experience supporting nonprofit operations, financial administration, development activities, or similar organizational functions.
• Experience managing CRM databases, preferably DonorPerfect or a comparable fundraising system.
• Excellent organizational and project management skills.
• Strong written and verbal communication skills.
• High level of accuracy and attention to detail.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to manage multiple priorities while meeting deadlines.

Responsibilities

• Coordinate logistics for quarterly Board meetings and committee meetings.
• Support the preparation of meeting materials and maintain Board records.
• Support taking minutes of Board meetings.
• Assist with Board communications and governance documentation.
• Maintain organized electronic and paper filing systems.
• Coordinate office supplies and general administrative functions.
• Support scheduling and calendar coordination as requested.
• Assist the Executive Director with special projects and organizational initiatives.
• Support planning donor receptions, stewardship events, fundraising activities, and other key Conservancy events.
• Coordinate event communications and logistics, including invitations, RSVPs, guest lists, materials, vendors, and other arrangements.
• Prepare briefing materials and other event-related information.
• Provide on-site event support before, during, and after events.
• Assist with post-event follow-up and donor stewardship activities.
• Coordinate contract review and signature processes.
• Maintain contract files and electronic records.
• Monitor contract expiration and renewal dates.
• Ensure executed agreements are filed and readily accessible.

Job description

Mount Vernon Place Conservancy seeks an organized, detail-oriented Operations & Administration Coordinator to support day-to-day operations, reporting to the Executive Director, and serve as a key liaison with our external accounting firm.

The role manages donor records in DonorPerfect, coordinates contracts, supports governance, and helps plan donor and community events from our Baltimore office, with occasional evening or weekend hours for special events.