Hybrid Operations & Admin Coordinator (Flexible Schedule)

Vaco Recruiter Services; Indianapolis (IN); Hybrid; USD 30,000 - 34,000; Full time

Job summary

Vaco Recruiter Services in Indianapolis, IN is seeking a detail-oriented Business Operations Coordinator for a hybrid, contract role. Expect 32-35 hours per week with flexible scheduling in a growing professional services environment.

The role supports accounting, payroll, HR administration, and general operations, with training provided. Initial onsite in training, then hybrid work. Excellent organization and dependability are key as you help keep processes and records accurate.

Qualifications

• 1+ year of administrative, office support, coordinator, or related experience.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Comfortable learning new software and systems.
• Strong written and verbal communication skills.
• Ability to work independently while managing multiple priorities.
• High level of professionalism and integrity.
• Experience supporting accounting, payroll, HR, or business operations is preferred.
• Experience with data entry or bookkeeping tasks is preferred.
• Proficiency with Microsoft Excel; exposure to QuickBooks or Paylocity is a plus.
• Associate's or bachelor's degree or coursework is preferred.

Responsibilities

• Process invoices and enter data into accounting systems.
• Maintain organized financial and business records.
• Assist with accounts payable and other bookkeeping tasks.
• Support cash management and documentation processes.
• Assist with recurring reports and data tracking.
• Help maintain proper documentation and internal controls.
• Learn payroll processes and serve as a backup resource when needed.
• Assist with payroll-related data entry and recordkeeping.
• Maintain employee, contractor, and vendor information in internal systems.
• Support various HR administrative functions.
• Ensure information is entered accurately and maintained appropriately.
• Provide administrative support across multiple departments.
• Assist with special projects and operational initiatives.
• Support internal coordination and follow-through on critical business tasks.
• Help maintain the company's LinkedIn presence and social posts.

Skills

Administrative experience

Attention to detail

Organizational skills

Time management

Communication skills

Independent work

Professionalism

Payroll/HR support experience

Education

Associate's degree or bachelor's degree or some college coursework

Tools

Microsoft Excel

QuickBooks exposure

Paylocity exposure

Job description

Vaco Recruiter Services in Indianapolis, IN is seeking a detail-oriented Business Operations Coordinator for a hybrid, contract role. Expect 32-35 hours per week with flexible scheduling in a growing professional services environment.

The role supports accounting, payroll, HR administration, and general operations, with training provided. Initial onsite in training, then hybrid work. Excellent organization and dependability are key as you help keep processes and records accurate.