Hybrid Operations Coordinator – Accounts & Contracts

PEAC Solutions; Herndon (VA); Hybrid; USD 34,000 - 48,000; Full time

Job summary

PEAC Solutions in Herndon, VA is seeking an Operations Coordinator for a hybrid role based in our office three days a week with two days remote.

You will handle day-to-day operations for assigned customer accounts, process orders, reconcile invoices, prepare lease contracts, and ensure accurate booking in line with internal controls. The ideal candidate has at least 1 year of related experience, strong organizational and communication skills, and proficiency in MS Office.

Qualifications

• Minimum of 1 year of applicable work experience; bachelor’s degree preferred.
• Strong customer service, verbal, and written communication skills.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks independently.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.

Responsibilities

• Serve as the primary contact for assigned customer accounts, ensuring exceptional customer service and timely issue resolution.
• Process and maintain accurate data entry for customer accounts, purchase orders, contracts, and lease documentation within required deadlines.
• Prepare, review, and reconcile purchase orders, invoices, and lease documentation to ensure accuracy prior to booking and payment processing.
• Collaborate with sales, customers, vendors, and internal departments to resolve outstanding issues and support operational efficiency.
• Draft, review, and verify standard and non-standard lease contracts in compliance with internal controls and legal requirements.
• Review all lease opportunities for completeness and accuracy prior to submitting transactions for booking.
• Create and maintain lease files, UCC financing statements, and asset records to ensure accurate and up-to-date documentation.
• Support additional operational and remarketing activities, including audits, reconciliations, and special projects as assigned.

Skills

Customer service

Data entry

Multitasking

Communication

Education

Bachelor's degree preferred

Tools

Excel

Word

Outlook

Job description

PEAC Solutions in Herndon, VA is seeking an Operations Coordinator for a hybrid role based in our office three days a week with two days remote.

You will handle day-to-day operations for assigned customer accounts, process orders, reconcile invoices, prepare lease contracts, and ensure accurate booking in line with internal controls. The ideal candidate has at least 1 year of related experience, strong organizational and communication skills, and proficiency in MS Office.